Full-Time
Medical Records Specialist 3
Pd
Posted on 2/27/2026
Salinas Valley Health
501-1,000 employees
Acute care hospital network and services
Compensation Overview
$29.68 - $34.35/hr
Salinas, CA, USA
In Person
 Administrative & Executive Assistance (1) |
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- Education: High school education or GED.
- Experience: One to two years of recent medical record experience that includes computer experience or the equivalent combination of education and experience.
- Must be able to perform all duties with no more than two errors during supervisor observation.
- Demonstrate knowledge of the terminal digit filing system.
- Find correct patient in the Master Patient Index (MPI).
- Locate correct patient(s) record.
- Track charts in and out of computer system.
- Print physicians incomplete list and pull incomplete charts.
- Accurately files charts into permanent files.
- Files loose reports into chart correctly and accurately.
- Print report from PCI.
- Release of Information: Check for status, Quick and Easy releases.
- Logging in request.
- Assembly of Inpatient, Emergency Department, Same Day Surgery and clinical medical records.
- Print from Microfilm.
- Process transcription reports accurately.
- Perform birth certificate procedure.
- Demonstrate knowledge of the various Health Information Management storage areas.
- Must be able to perform the functions of a I and II, in addition to the following in Specialist II.
- Routing of charts
- Analysis of all types of records; Inpatients, Emergency Department, Referrals, Clinical, and SDC
- Locate missing accounts by working with departments and performing audit trails
- Assisting physicians with chart completion questions
- Process transcribed reports using the Transcriptor system
- Merge/unmerge patients
- Reprogram a C-phone
- Look up report in Transcription system
- Correct errors within a transcribed report using the Transcriptor system
- Demonstrate knowledge of Medical Information Technology (Meditech) Magnetic Resonance Imaging routines
- Demonstrate ability to search for report using Dictaphone.
- Completion of Health Information Management program from a school accredited by AHIMA.
- Certified or eligible to sit for the Registered Health Information Administrator or Registered Health Information Technician Exam
- Assess chart completion and perform scanning and analysis of medical records; assist physicians in record completion.
- Prepare birth certificates for timely registration with the State.
- Perform other duties as assigned.
- Maintain and manage patient health records, ensuring data accuracy, and support the Health Information Management department's daily operations.
- Input, update, and verify data in computer system regarding dictation, chart deficiencies, chart location, and chart availability.
- Assist physicians in proper and timely record completion by ensuring dictated reports are filed within the medical record, confirming accurate data on patients' records, assembling records in proper order, assigning deficiencies to physicians accurately and entering data into incomplete record section in computer, collecting discharged patient records daily, reconciling records with census/discharge lists and processing for completion.
- Locate old records or create folders for all patients treated to ensure unit records.
- Answer telephones and refer to appropriate personnel.
- Interview patients as assigned for accurate completion of necessary medical documents including birth certificates, according to established procedures.
- Maintain logs such as birth registers, death registers, file logs, etc.
- Assist with proper distribution and filing of forms, reports, charts, and other data within the department.
- Locate, pull and track requested records for review and completion, as required.
- Assist with preparation and accuracy/follow-up of reports (computer or manually generated) such as “Hold or Report” lists, incomplete records lists, deficiency lists, etc.
- Assist with training new employees on specific job functions as requested.
- Process transcribed reports in the Transcription system.
- Purge medical records to offsite storage for hospital and Urgent Care Center.
- Completion of Health Information Management program from a school accredited by AHIMA.
- Certified or eligible to sit for the Registered Health Information Administrator or Registered Health Information Technician Exam
Salinas Valley Health is a regional health system that provides acute inpatient and outpatient medical care to the Salinas Valley, Monterey Peninsula, and surrounding areas. The system runs a 263-bed hospital with specialties including Cancer Care, Cardiac Care, Orthopedics, Obstetrics, and a Stroke Center, plus an Emergency Department and an urgent care/surgery network; it also hosts the region’s only Perinatal Diagnostic Center and collaborates with Stanford and other larger hospitals to extend access to advanced care. In 2021 it earned Magnet Recognition for nursing excellence, reflecting a strong focus on patient safety and care quality. Its goal is to improve community health by delivering high-quality, accessible medical services and expanding reach through partnerships and specialized centers.
Company Size
501-1,000
Company Stage
N/A
Total Funding
N/A
Headquarters
Salinas, California
Founded
1953
Simplify's Take
What believers are saying
- Rose River Memorial with Heal Together boosts community health leadership.
- AHA Dick Davidson NOVA Award with Montage Health elevates national recognition.
- Free colon cancer screening event enhances early detection awareness.
What critics are saying
- Patient lawsuit over data breach triggers HIPAA penalties within 6-12 months.
- MyChart integration fails, disrupting care coordination in 3-6 months.
- Montage Health consolidation erodes referrals in 12-24 months.
What makes Salinas Valley Health unique
- Launched MyChart network-wide on November 10, 2025, for coordinated care.
- Integrates local student art into healing environments.
- Earned Excellence in Education Award for Mobile Clinic on March 30, 2026.
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Benefits
Health Insurance
Flexible Work Hours
Paid Sick Leave
Company News
Memorial Healthcare System has appointed Dr LaKeeya Tucker as Chief Medical Officer for Memorial Hospital Miramar and Memorial Hospital Pembroke, effective 2 March 2026. In her role, Dr Tucker will partner with clinical and operational leaders to support quality outcomes, advance patient safety initiatives and strengthen medical staff engagement. Dr Tucker is a board-certified obstetrician and gynaecologist with over 23 years of clinical and executive leadership experience. She previously served as Chief of Staff at University of Michigan Health Sparrow Lansing from 2020 to 2022 and chaired the Quality & Patient Safety Committee for the University of Michigan Health Regional Hospitals Boards. She is also a Certified Physician Executive through the American Association for Physician Leadership.
Salinas Valley Memorial Healthcare System is leading the community-wide effort and has partnered with the Heal Together organization to promote the growing initiative.
September 6, 2022 - Salinas Valley Memorial Healthcare System is proud to partner with the State of California in recognizing its team of dedicated healthcare professionals.
Through its partnership with Rancho Cielo Youth Campus, Salinas Valley Memorial Healthcare System is pleased to give a gift to its staff and volunteers each year that is also an investment in a brighter future for at-risk youth in Monterey County.
Recognized as one of the top five hospitals in the nation for being socially responsible, Salinas Valley Memorial Healthcare System ranked high in health equity, patient outcomes and value of care by the Lown Institute Hospitals Index.