Proficiency in Microsoft Office, especially advanced Excel skills including pivot tables and formulas.
Availability during core hours of 8:00 a.m. to 5:00 p.m. Monday through Friday, and ability to work 30 hours each week to maintain full-time status.
Ability to occasionally lift office products and supplies weighing up to 20 pounds.
Responsibilities
Process purchase orders for multiple categories of business.
Track shipments daily from vendors to the distribution center and/or directly to ships.
Partner with vendors and the Logistics and Transportation team to ensure timely shipment of orders and compliance with shipping guidelines.
Work with vendors, Merchandising and Planning teams, and Logistics to resolve issues related to performance and inbound flow of goods.
Run data queries, prepare reports, and communicate findings and actions, including weekly internal department meetings and monthly updates to identified key vendors.
Manage vendor inquiries.
Coordinate cross-departmental communication to resolve outstanding issues.
Identify and communicate opportunities to maximize order tracking and vendor compliance.
Communicate anticipated purchase order challenges and possible solutions to stakeholders.
Attend weekly planning team meetings, discuss strategies and priorities, and present findings, suggestions, and business opportunities.
Support new vendors by providing packaging, documentation, and routing guidelines to ensure shipping requirements are followed and avoid potential delays.
Assist with other Planning and Distribution team projects and category-specific tasks as needed.
Acquire knowledge of organizational processes and key business partners.
Use interpersonal relationships to accomplish day-to-day needs.
Perform work in an office environment involving frequent sitting, walking, and standing; occasional climbing, stooping, kneeling, crouching, and balancing; frequent use of eye, hand, and finger coordination with office machinery; and oral and auditory communication.
Desired Qualifications
One to two years of retail experience in a fast-paced environment is preferred.
Strong written and verbal communication skills.
Ability to work in a collaborative, team-oriented environment.
At Starboard Cruise Services, we take pride in creating the most innovative and memorable retail experiences at sea. As a partner to major cruise lines, we source and curate products from world-renowned brands, as well as locally owned artisans, so that we can provide cruise guests with exciting shopping experiences.
The Planning Coordinator is a crucial role that works closely with our Inventory Planning and Logistics teams, in conjunction with our vendorcommunity, to facilitate timely merchandise availability. This individual will support multiple categories of business by partnering with theircorresponding Planning and Distribution teams and in the future will be part of a small pool of global planning coordinators. The key componentsare creating and modifying purchase orders, tracking shipments, maintaining order files, communicating with vendors and internal teams to resolveshipping issues, and providing reports and analysis to support decision making.
What you’ll be doing:
ESSENTIAL DUTIES & RESPONSIBILITIES:
Purchase Order and Vendor Management:
Process purchase orders for multiple categories of business
Daily tracking of all shipments from vendor to distribution center and/or direct to ship
Partner with vendor community and Starboard’s Logistics and Transportation team to ensure timelyshipment of orders and to ensure vendors are complying with shipping guidelines
Work with vendors, Merchandising & Planning teams and Logistics to resolve any issues related toperformance and/or inbound flow of good
Reporting (run data queries, prepare reporting, and communicate findings and actions
Weekly – internal dept. meetings
Monthly – to key vendors as identified
Manage vendor inquiries
Ensure cross departmental communication to resolve outstanding issues
Communication & Collaboration:
Identify and communicate opportunities to maximize order tracking and vendor compliance
Consistently communicate anticipated purchase order challenges and possible solutions to allstakeholders
Attend and actively participate in weekly meetings with planning team to discuss strategies andpriorities. Present all findings, suggestions and business opportunities to the team
Support new vendors by providing packaging, documentation and routing guidelines to ensureproper shipping requirements are followed and potential delays are avoided
Assist with other Planning & Distribution team projects and category specific tasks as needed
Interpersonal Management:
Build a reputation as a positive contributor within Starboard in all interrelations and communication.
Acquire knowledge from departments within the organization to gain an understanding of Starboardprocesses and key business partners.
Leverage interpersonal relationships to accomplish day-to-day needs
What we’re looking for:
QUALIFICATIONS:
Education and Experience:
1 -2 Years of Experience
High School or Equivalent required
Knowledge, Skills & Abilities:
Minimum 1-2 years retail experience in a fast-paced environment preferred
College degree or equivalent experience
Strong communication skills, both written and verbal
MS Office with advanced proficiency with Excel including the use of pivot tables and formulas
Ability to thrive in a collaborative, team-oriented environment
Decision Making:
Duties and activities reviewed periodically. Supervisor monitors work progress and determines actions on unusual items. Moderate level of problem solving ability.
Other:Position Type/Expected Hours of WorkSome flexibility in hours is permitted, employee must be available during the “core” work hours of 8:00 a.m. to 5:00 p.m. Monday – Friday and must work 30 hours each week to maintain full-time status. Occasional evening and weekend work may be required as job duties demand.
Physical Demands:Office environment with frequent sitting, walking and standing, occasional climbing, stooping, kneeling, crouching and balancing. Frequent use of eye, hand and finger coordination enabling use of office machinery. This position requires the ability to occasionally lift office products and supplies, up to 20 pounds. Oral and auditory enabling interpersonal communication as well as communication automated devise such as the telephone.
What we commit to:
At Starboard Group and Onboard Media curating a vibrant world can only be accomplished by vibrant and diverse teams. We are committed to nurturing a workplace where you can feel safe to show up authentically and thrive while being uniquely you. Our North Star guides us to deliver equal employment opportunities for all individuals and to providing employees with an equitable work environment free of discrimination and harassment. We also aim to extend this commitment to the partners we work with and the guests we serve. We are constantly listening, learning, and evolving to deliver on these promises.
We believe our differences make us stronger and are curious to see you leverage your lived experiences to strengthen our team, our culture and your career. At Starboard Group and Onboard Media we take action so that no one is discriminated against because of their differences, such as age, disability (physical, mental or sensory), ethnicity, gender, gender identity and expression, religion, sexual orientation, military/veteran status, genetic information, family care status or any other basis protected by federal, state or local laws. All employment decisions will be made based on business needs, job requirements and individual qualifications.
So come onboard with us and celebrate a culture that attracts top talent with shared values and forms the foundation for a great place to work.