Full-Time
Equip Prog Coord
Posted on 9/29/2025
Virginia Department of Transportation
Plans, builds, maintains Virginia transportation infrastructure
No salary listed
Culpeper, VA, USA
In Person
 Operations & Logistics (3) |
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- Ability to communicate effectively orally and in writing with internal and external customers.
- Ability to compile and analyze information in various formats, and prepare reports and letters.
- Ability to follow oral and written instructions.
- Ability to interpret and apply agency policies and regulations.
- Ability to organize with attention to detail.
- Ability to prioritize multiple assignments and competing priorities.
- Ability to work independently and cooperatively with others, exercising sound judgement.
- Knowledge of financial and procurement practices and procedures.
- Knowledge of fleet operations and asset management.
- Knowledge of operations related to assigned program area.
- Knowledge of surplus property principles and practices.
- Knowledge of the policies and procedures related to assigned program areas.
- Skill in providing and promoting good customer service to internal and external customers.
- Skill in the use of computers and software applications to include MS Office, MS Excel and web-based systems.
- Coordinate activities and projects for assigned program area(s).
- Serve as program coordinator for maintenance and administration of district's automated equipment inventory system and prime contact for maintaining accurate assignment of rental, non-rental, major and minor equipment inventory district wide.
- Provide guidance, support and direction district wide based on system reporting and data.
- Disseminate information to various parties. Gather information, conduct research and provide findings to requesting parties.
- Develop, evaluate and analyze various equipment and fuel reports to determine trends and make recommendation to management.
- Track inventory data and assignments. Administer and maintain M5 system to include equipment records, value changes, disposal, technician record maintenance, operator changes, meter updates, etc.
- Track equipment accident reports. Compile work order and repair cost data for invoicing responsible parties. Serve as primary source for M5 operations and conduct training.
- Maintain M5 data to include state inspection dates, preventative maintenance needed, equipment mileage, etc.
- Prepare and provide management with various equipment inventory reports. Verify pool vehicle assignments in M5.
- Assist with tracking, recording and maintaining data related to fuel site maintenance costs. Reconcile invoices for repairs to contract. Serve as back-up on service calls for fuel sites.
- Ensure activities are performed in accordance with policies, procedures and guidelines.
- Oversee or lead work on a variety of projects related to assigned program area. Ensure work is performed in accordance with parameters and schedules.
- Procure and process new non-rental equipment requests. Assist in coordinating and processing removal and sale of surplus equipment.
- Review requests for commercial rental equipment and match needs to equipment available on contract. Coordinate replacement of pool vehicles.
- Update and maintain records, reports and systems related to assigned projects and programs.
- Provide technical assistance, guidance and interpretation of laws, regulations, policies and procedures for internal and external customers. Respond to inquiries and requests for assistance.
- A combination of training, experience, or education in Business or related field desired.
- Experience processing and managing payments.
- Experience procuring payments for an equipment inventory program.
- Experience working with fleet maintenance programs.
- Experience working with public procurement.
- Experience working with web-based inventory programs.
The Virginia Department of Transportation (VDOT) manages Virginia’s transportation network. It plans, builds, maintains, and operates roads, bridges, and tunnels to keep travel safe and efficient. Its work includes long-range planning (looking 20–25 years ahead), transportation modeling for regional partners, and public outreach to keep citizens informed and involved, such as campaigns promoting safer roundabouts. Unlike private companies, VDOT is a state government agency funded to serve the public interest rather than earn profits. Its goal is to provide a reliable, safe, and accessible highway system for all Virginians and to address future transportation needs through coordinated planning and infrastructure projects.
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Simplify's Take
What believers are saying
- HRBT Expansion adds twin tunnels, finishes spring 2027.
- $604K federal grant funds wildlife crossing sites.
- Data-driven stops reduce crashes at Goosley Road.
What critics are saying
- Underfunding defers 25% bridge maintenance, collapses in 12-24 months.
- Sea level rise erodes 15% coastal assets by 2030.
- Maryland poaches 10-15% engineers in 18-36 months.
What makes Virginia Department of Transportation unique
- VDOT manages Virginia's roads, bridges, and HRBT tunnels uniquely.
- VDOT leads 20-25 year transportation planning statewide.
- VDOT promotes roundabouts via public campaigns for safety.
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Benefits
Health Insurance
401(k) Retirement Plan
Paid Vacation
Company News
The U.S. Department of Transportation's Wildlife Crossings Pilot Program has awarded a grant of $604,318 to the Virginia Department of Transportation (VDOT) to support the identification of wildlife crossing sites across the state.
The Virginia Department of Transportation (VDOT) worked with the National Park Service (NPS) to create a new traffic pattern on Goosley Road at the Route 17 intersection in York County.