Job Description
The Global Learning & Development (GL&D) organization has an opening for a Sr. Associate, Administrative Services who will be responsible for supporting The Human Health, Global Learning & Development and a team of learning professionals focused on aligning learning solutions to business success. This role is critical to the success of the Global Learning & Development team and the individual selected must have the ability to build and manage relationships in a cross-functional, matrix organization and be able to prioritize and complete deliverables across various stakeholders. The position will also require strong verbal and written communication skills, the ability to work both independently and collaboratively, be comfortable with multi-tasking on diverse responsibilities, and be able to work in a fast-paced environment.
The primary activities include and are not limited to the following:
Manage schedules, correspondence, and meeting setup
Manage SAP processing including expense reports, purchase orders and payment requests and vendor add forms
Managing scheduling of complex travel arrangements including multi-leg domestic and international travel including processing of Visas/Passports
Effectively and professionally liaise with both internal and external partners
Identify and improve/standardize process execution for routine learning-related activities
Manage team sites, electronic files, and other data in a systematic way for enduring use
Partner across the Global Learning & Development organization to ensure Global Learning & Development team needs are met
Complete various work assignments requiring independent judgment, creativity and problem-solving skills
Provide support to the Global Learning & Development team on organizational restructuring and realignment activities
Appropriately build and manage relationships to achieve outcomes consistent with Global Learning & Development Operating Model responsibilities and scope; may be asked to join Learning & Development networks to represent team or division
Adhere to all compliance and policy requirements of Human Resources and the company
Support other routine or ad hoc tasks and projects as assigned
Education:
Required: High School Diploma
Preferred: Bachelor’s degree, Advanced education or certification such as Professional in Human Resources Certification or Project Management Professional Certification
Experience:
Minimum of (8) years Administrative Assistant experience, including support of senior leaders.
Required:
Self-starter whose work priorities and activities are reviewed with little supervision
Strong organizational, prioritization and time management skills
Strong communication skills at a level to effectively interact with our company's executives, managers, employees and external stakeholders
Ability to problem solve through investigation and solution identification
Advanced skill set in Microsoft applications
Proficient with or ability to learn and utilize HR systems, including Workday, to complete routine and ad hoc assignments
Preferred:
Project management experience
SAP or business systems processing experience for expense reports, purchase orders and payment requests; capability to run reports within SAP system
Current Employees apply HERE
Current Contingent Workers apply HERE
US and Puerto Rico Residents Only:
Our company is committed to inclusion, ensuring that candidates can engage in a hiring process that exhibits their true capabilities. Please click here if you need an accommodation during the application or hiring process.
We are an Equal Opportunity Employer, committed to fostering an inclusive and diverse workplace.All qualified applicants will receive consideration for employment without regard to race, color, age, religion, sex, sexual orientation, gender identity, national origin, protected veteran status, or disability status, or other applicable legally protected characteristics.For more information about personal rights under the U.S. Equal Opportunity Employment laws, visit:
EEOC Know Your Rights
EEOC GINA Supplement
Pay Transparency Nondiscrimination
We are proud to be a company that embraces the value of bringing diverse, talented, and committed people together. The fastest way to breakthrough innovation is when diverse ideas come together in an inclusive environment. We encourage our colleagues to respectfully challenge one another’s thinking and approach problems collectively.
Learn more about your rights, including under California, Colorado and other US State Acts
U.S. Hybrid Work Model
Effective September 5, 2023, employees in office-based positions in the U.S. will be working a Hybrid work consisting of three total days on-site per week, Monday - Thursday, although the specific days may vary by site or organization, with Friday designated as a remote-working day, unless business critical tasks require an on-site presence.This Hybrid work model does not apply to, and daily in-person attendance is required for, field-based positions; facility-based, manufacturing-based, or research-based positions where the work to be performed is located at a Company site; positions covered by a collective-bargaining agreement (unless the agreement provides for hybrid work); or any other position for which the Company has determined the job requirements cannot be reasonably met working remotely. Please note, this Hybrid work model guidance also does not apply to roles that have been designated as “remote”.
San Francisco Residents Only: We will consider qualified applicants with arrest and conviction records for employment in compliance with the San Francisco Fair Chance Ordinance
Los Angeles Residents Only: We will consider for employment all qualified applicants, including those with criminal histories, in a manner consistent with the requirements of applicable state and local laws, including the City of Los Angeles’ Fair Chance Initiative for Hiring Ordinance
Search Firm Representatives Please Read Carefully
Merck & Co., Inc., Rahway, NJ, USA, also known as Merck Sharp & Dohme LLC, Rahway, NJ, USA, does not accept unsolicited assistance from search firms for employment opportunities. All CVs / resumes submitted by search firms to any employee at our company without a valid written search agreement in place for this position will be deemed the sole property of our company. No fee will be paid in the event a candidate is hired by our company as a result of an agency referral where no pre-existing agreement is in place. Where agency agreements are in place, introductions are position specific. Please, no phone calls or emails.
Employee Status:
Regular
Relocation:
No relocation
VISA Sponsorship:
No
Travel Requirements:
No Travel Required
Flexible Work Arrangements:
Hybrid
Shift:
Not Indicated
Valid Driving License:
No
Hazardous Material(s):
N/A
Job Posting End Date:
03/17/2025
*A job posting is effective until 11:59:59PM on the day BEFORE the listed job posting end date. Please ensure you apply to a job posting no later than the day BEFORE the job posting end date.
