Construction Coordinator I/II

Construction Coordinator I/II

Position Type:

Full time

State:

Virginia

City:

Arlington

Zip Code:

22203

Overview

AvalonBay Communities, Inc., an equity REIT, has a long-term track record of developing, redeveloping, acquiring and managing distinctive apartment homes in some of the best U.S. markets, and delivering outsized, risk-adjusted returns to shareholders. With equal parts experience and vision, we’ve established a leadership position rooted in our purpose of creating a better way to live and that is always focused on building value for the long term.

Creating a better way to live is the purpose that binds AvalonBay associates. We take that purpose seriously and expect you will as well. By focusing on collaboration, innovation, and taking ownership of our choices and actions, we act in ways that focus on creating value for our customers, investors and associates. Your positive, professional, and consistent personal interactions make AvalonBay a great place to work.

The Role

The Construction Coordinator assists the Construction team to provide a wide range of administrative and project support tasks during pre-construction and construction activities. This role can be located in Irvine, Los Angeles, or San Jose, CA; Arlington, VA; Durham, North Carolina, or Austin, TX.

• Prepare general correspondence such as memos, letters, bid packages, reports, meetings, agendas, subcontractor contracts, purchase orders, change orders, permits and sales tax/insurance certificate requirements.

• Reviews vendor invoices and pay applications for compliance to budget & contract; processes non-commitment type invoices for payment in I-BEAM; and advises and assists vendors with processing pay applications in I-BEAM. Acts as an inter-departmental liaison within AvalonBay.

• Coordinate and maintain project documentation, including contracts, permits, insurance certificates, and warranties, ensuring accuracy, completeness, and proper filing. Verify and ensure compliance with all applicable policies, regulations, and procedures related to the administration of construction projects.

• Assists in the preparation and coordination of project meetings, including scheduling, agenda preparation, and distribution of meeting materials. Supports the coordination and tracking of subcontractor and vendor activities, including communication, documentation, and compliance with project requirements.

• Responsible for the verification of insurance requirements and state sales tax requirements for all Subcontractors/Vendors. Acts as a liaison between insurance companies, subcontractors, and AvalonBay.

• Assists in closing out of all accounts and prepares and processes electronic close out records within I-BEAM.

• May assist the Project Managers and Superintendents with establishing an on-site redevelopment/construction office. Duties may include setting up phone/electric services, scheduling office equipment, purchasing office supplies and establishing accounts with vendors.

• Ensures that important information and urgent business matters reach the appropriate parties in a timely and satisfactory manner.

• All other tasks as assigned by the manager.

Education:

• High school diploma or equivalent required.

• Bachelor’s degree preferred.

Experience:

• 3+ years administrative experience.

Knowledge, Skills and Abilities:

• Strong communication, organization skills and the ability to multitask.

• Ability to prioritize duties accordingly.

• Strong computer and math skills required.

How AvalonBay Supports You

Additional Info

AvalonBay is proud to be an equal opportunity employer and is committed to an inclusive and diverse work environment free of discrimination and harassment.  We believe that in order to achieve our purpose of creating a better way to live, we must recruit, develop and retain associates with a wide range of backgrounds, experiences and perspectives and create an environment that encourages all voices to be heard, understood and appreciated. With this we know we can do great things.

AvalonBay makes employment decisions without regard to a person’s race, ethnicity, color, religion, sex, national origin, sexual orientation, gender identity, pregnancy (including childbirth, lactation or related medical conditions), age, physical or mental disability, genetic information (including characteristics or testing), citizenship status, military or veteran status, or any other status protected by the law.

For California residents, if you elect to apply to AvalonBay you accept the AvalonBay California Personnel Privacy Notice (https://www.avaloncommunities.com/california-personnel-privacy-notice/)