Senior Division Administrator
Posted on 12/2/2023
INACTIVE
Barbaricum

201-500 employees

Veteran-owned firm providing strategic, tech-enabled government solutions.
Company Overview
Barbaricum stands out as a Service-Disabled Veteran-Owned small business with a strong focus on leveraging emerging technologies to support long-term client goals, particularly in the realm of National Security. The company's commitment to quality and continuous improvement is evident in its ISO 9001: 2015 certification and CMMI Level 3 appraisal, and its rapid growth and recognition by institutions like Inc. Magazine and GovCon attest to its industry leadership. With a dynamic team providing global support across five continents, Barbaricum fosters a vibrant corporate culture that has earned it the title of a Best Workplace for 2017 by Inc. Magazine.
Consulting

Company Stage

N/A

Total Funding

N/A

Founded

2008

Headquarters

Washington, District of Columbia

Growth & Insights
Headcount

6 month growth

4%

1 year growth

5%

2 year growth

20%
Locations
Arlington, VA, USA
Experience Level
Entry
Junior
Mid
Senior
Expert
Desired Skills
Agile
Communications
Data Science
Management
Git
JIRA
Marketing
Confluence
CategoriesNew
Product
Administrative & Executive Assistance
Requirements
  • Active Secret Clearance (TS/SCI preferred)
  • Prior DoD experience preferred
  • Strong communication skills
  • Experience working with project management applications, like Jira or Confluence, is preferred
  • Experience with Gitlab is strongly preferred
  • Experience implementing documentation and knowledge management systems for agile software development projects and/or Division level corporate groups
  • Great technical writing skills
  • Knowledge of the Agile development process
  • Experience working on large software development programs
  • Experience working within agile frameworks, such as Scaled Agile Framework
  • Experience working within high technology areas, such as computer science, data science, autonomy, and artificial intelligence
  • Experience working with multi-organizational programs is preferred
  • Experience with Advana and working with DoD CDAO a plus
Responsibilities
  • Demonstrate initiative and be a self-starter, able to work in a highly collaborative, virtual, and versatile environment handling an array of duties and responsibilities with particular focus on coordination, event organization, team facilitation, time management, and multi-tasking abilities.
  • Execute day-to-day requirements, such as management of schedules, calendars, databases, documents, distribution of information, data input, reporting, and document control.
  • Maintain organizations charts, recall rosters, and email distribution lists; Schedule appointments and make arrangements for meetings, to include agenda and calendar reminders.
  • Create and manage Division travel using Defense Travel System (DTS) (ex. Create travel itineraries, submit travel vouchers) for employees.
  • Attend meetings; record actions and prepare minutes for distribution.
  • Create various weekly, biweekly, and monthly reports for the division.
  • Support the planning and execution of periodic events and information sessions for government workforce, including identifying the topics, handling all event logistics, preparing presentation materials, and marketing the event.
  • Create and maintain Division administrative processes and Standard Operating Procedures (SOPs) such as Onboarding Checklists, Time card approval, Division norms, etc.
  • Suggest more efficient ways to run the Division and troubleshoot malfunctions.
  • Conserve Division Leadership’s time by reading, researching, collecting and analyzing information as needed, in advance.
  • Understand Division priorities to effectively manage Division leadership’s time in meetings and prioritizing events that must happen vs optional engagements.
  • Assist in preparing and managing presentations and reports.
Desired Qualifications
  • Experience working with Advana and working with DoD CDAO a plus