Responsibilities

• Demonstrate initiative and be a self-starter, able to work in a highly collaborative, virtual, and versatile environment handling an array of duties and responsibilities with particular focus on coordination, event organization, team facilitation, time management, and multi-tasking abilities.
• Execute day-to-day requirements, such as management of schedules, calendars, databases, documents, distribution of information, data input, reporting, and document control.
• Maintain organizations charts, recall rosters, and email distribution lists; Schedule appointments and make arrangements for meetings, to include agenda and calendar reminders.
• Create and manage Division travel using Defense Travel System (DTS) (ex. Create travel itineraries, submit travel vouchers) for employees.
• Attend meetings; record actions and prepare minutes for distribution.
• Create various weekly, biweekly, and monthly reports for the division.
• Support the planning and execution of periodic events and information sessions for government workforce, including identifying the topics, handling all event logistics, preparing presentation materials, and marketing the event.
• Create and maintain Division administrative processes and Standard Operating Procedures (SOPs) such as Onboarding Checklists, Time card approval, Division norms, etc.
• Suggest more efficient ways to run the Division and troubleshoot malfunctions.
• Conserve Division Leadership’s time by reading, researching, collecting and analyzing information as needed, in advance.
• Understand Division priorities to effectively manage Division leadership’s time in meetings and prioritizing events that must happen vs optional engagements.
• Assist in preparing and managing presentations and reports.

Qualifications

• Active Secret Clearance (TS/SCI preferred)
• Prior DoD experience preferred 
• Strong communication skills, with the ability to proactively engage members both inside and outside of your team
• Experience working with project management applications, like Jira or Confluence, is preferred
• Experience with Gitlab is strongly preferred
• Experience implementing documentation and knowledge management systems for agile software development projects and/or Division level corporate groups
• Great technical writing skills
• Knowledge of the Agile development process
• Experience working on large software development programs. 
• Experience working within agile frameworks, such as Scaled Agile Framework
• Experience working within high technology areas, such as computer science, data science, autonomy, and artificial intelligence
• Experience working with multi-organizational programs is preferred
• Experience with Advana and working with DoD CDAO a plus