Executive Assistant

Salary Range: 68000 to 78000 (Currency: USD) (Pay period: per-year-salary)

Executive Support

• Provide high-level administrative support to the CEO and COO, including managing their calendar, appointments, and meetings.
• Prepare and organize materials for meetings, presentations, and reports.
• Handle confidential information with discretion and professionalism.
• Assist with strategic initiatives and follow-up on action items.

Administrative Management

• Manage and prioritize incoming correspondence, emails, and phone calls for the CEO and COO.
• Maintain organized physical and electronic filing systems.
• Coordinate travel arrangements, including flights, accommodation, and itineraries.
• Process expense reports and other administrative paperwork.

Communication & Coordination

• Serve as a point of contact between the CEO and internal/external stakeholders.
• Facilitate effective communication and information flow.
• Assist in the preparation and dissemination of internal communications.

Project Assistance

• Provide support in the planning and coordination of projects as directed by the Executive Leadership team
• Track project timelines and assist with follow-up tasks.
• Prepare basic project-related documentation.
• Input, update, and maintain data in various systems and databases.

General Office Support

• Assist with general office tasks as needed to ensure a smooth and efficient work environment.
• Coordinate with other departments to facilitate operational needs.

What will you bring?

• Bachelor’s degree in Business Administration or a related field.
• Proven experience as an Executive Administrator, Executive Assistant, or in a similar high-level administrative support role.
• Excellent organizational and time-management skills with the ability to prioritize tasks effectively.
• Strong written and verbal communication skills, with a professional and courteous demeanor.  
• Proficiency in standard office software (e.g., Google Suite, Microsoft Suite, Slack).  
• Ability to work independently, take initiative, and exercise sound judgment.
• High level of discretion and confidentiality.
• Detail-oriented with a proactive approach to problem-solving.
• Experience in a technology-driven environment is a plus.
• Familiarity with project management methodologies is a plus.