Office Manager

The Problems You’ll Solve

As the Office Manager for our dynamic London office, you will be pivotal in crafting a conducive work environment that reflects Carta’s innovative spirit. You will manage a broad range of activities from office logistics to event planning, ensuring our operations align seamlessly with our strategic goals. Here are some specific problems you’ll solve:

• Organize and coordinate in-office and offsite events, managing details like catering and venue booking
• Oversee REWS systems, including ticketing and utilization tracking through tools like Jira and Envoy
• Lead the design, coordination, and execution of in office events, especially after our work from home month in July
• Handle budget planning and management, ensuring fiscal discipline in office operations
• Coordinate with IT to facilitate flawless digital communication, particularly for remote interactions via ZOOM
• Develop and enforce new policies and procedures as needed to enhance office efficiency and experience
• Manage emergency response procedures and act as the primary contact for office and building emergencies
• Build and maintain exceptional vendor relationships, overseeing services including catering, property management, and cleaning
• Administer seating arrangements and desk relocations, maintaining an optimal workspace configuration
• Handle financial tasks such as invoice processing, credit card reconciliations, and budget tracking
• Play a key role in employee onboarding, including welcoming new hires and managing building access
• Ensure the office is well-stocked and maintain the overall upkeep of the facility and its amenities
• Partner with the marketing and business development teams to organize networking events for clients 

Tools And Systems

Familiarity with Slack, Envoy, OfficeSpace, Guru, Jira, Google Drive, Coupa, and ZIP is a plus.

The Team You’ll Work With

Carta’s Office Managers (OMs) are at the core of the employee experience, ensuring that our offices are well-maintained, providing our employees with the tools and resources to work effectively and collaborate. Each OM oversees a specific office location and works closely with peers on the Real Estate and Workplace Services (REWS) team and the People Team to create consistent, world-class experiences in all of our offices across the globe. The Office Manager reports to the Global Workplaces Services Manager and partners with IT, Executive Admin, Finance, HR, and our DEI teams to ensure that our workplace operations are scaling in lockstep alongside the company’s growth.

The Impact You’ll Have

As the London Office Manager, you will have the opportunity to evaluate and enhance our current workplace operations and employee experience in innovative ways. The influence of your efforts will extend beyond the London office, contributing significantly to Carta’s global workplace operations. Your strategic and thoughtful management will not only support local needs but also align with and impact Carta’s offices worldwide, fostering a cohesive and unified work environment across the company.

About You

We are looking for a candidate who demonstrates:

• Strong organizational skills
• Experience in managing office environments, preferably in a fast-paced, growth-oriented setting
• A collaborative spirit and ability to work effectively with cross-functional teams
• A commitment to promoting a positive company culture and employee experience
• A proactive approach to problem-solving and a keen eye for detail
• Experience in event planning and execution
• Technical proficiency with office management tools and platforms

Interested?

If you are driven, detail-oriented, and ready to contribute to a dynamic team, apply today to join Carta and help us unlock the power of equity ownership globally.