Specific responsibilities include, but are not limited to:

• Manage complex calendars for multiple executives including scheduling and confirming meetings both internally and externally across multiple time zones (prioritising the Director of Film)
• Coordinate detailed travel arrangements, both domestically and internationally
• Handle varying administrative duties around processing travel and expense reports
• Clear communication internally with cross functional teams and externally with production partners, talent, writers, etc. 
• Manage the process and flow of content submission - log, track, and evaluate all incoming material (including pitches, scripts, books, etc.)
• Gather, organise and enter various production-related data and information across multiple tools and platforms (e.g., Prequel, Origin Story, Prodicle, HOD & Cast Approvals Tracker, etc)
• Work collaboratively with administrators and coordinators within the larger Content  team and across various functions (e.g., Physical Production, Post Production, Marketing, Finance, & other internal partners etc.)
• Coordinate logistics & technical set up for content partner meetings
• Attend and take notes in meetings and circulate pertinent information to the broader team
• Create agendas, presentations, and documents using PowerPoint and Google Workspace
• Read incoming projects in tandem with executives on the team and provide feedback and coverage/notes
• Actively cover the creative landscape (e.g., director, writer, actor & creative producer) to understand writers and filmmakers of interests and their availability.
• Support Team Leaders with ad hoc projects including team projects & events

Qualifications:

• Degree level education preferred, but not a pre-requisite
• At least 5 years of team assistant / creative support experience within the entertainment industry with a general understanding of the film, television and/or literary landscapes preferred
• Ability to respond after hours for important, timely or urgent matters
• Team-player who operates effectively in a fast paced collaborative setting
• Ability to be discrete and maintain confidential information
• Understanding of how to prioritize workload and respond accordingly
• Strong written and verbal communication skills and the ability to multitask
• Passion for storytelling and content is a must
• Previous experience managing calendars across multiple time zones
• Demonstrates passion, interest and knowledge of the international film industry