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JOB DESCRIPTION AND POSITION REQUIREMENTS
The Department of GeoSciences at Penn State is seeking an Education Program Coordinator to assist with administrative and financial functions while providing excellent customer service. You will be an integral part of the International GeoBiology Course (IGC) and Dr. Kate Freeman’s lab.
What You’ll Do:
1. Oversee coordination, planning, and arranging of the IGC and affiliated events Mini-Symposium, including:
- Arrange field trips, guest speakers, and course activities, both at Penn State and abroad
- Arrange catering and book venues
- Order supplies
- Oversee/facilitate student applications and evaluation by faculty
- Oversee/facilitate admitted student communication and course registration
- Manage internal/external lodging logistics
- Facilitate registration and tuition payments
- Collect all course documents
- Initiate reconciliation and track processing for all expenses
- process honorarium payments
- Create annual budget reports
- Create announcement/marketing emails
- Create, maintain, and manage listserv
- Maintain webpage/upload content
- Create job posting for undergraduate students
- First point of contact for all course related communications
- Arrange recurring IGC Alumni Meeting at a conference TBD
2. Aid in Dr. Freeman’s lab operations
- Order supplies
- Initiate travel reconciliation
- Ensure Penn State lab safety training requirements
- Manage calendars
Assist with award reporting
Skills You Should Have:
- Excellent written and oral presentation skills
- Strong attention to detail
- The ability to maintain confidentiality
- A willingness to work in a fast-paced, team environment
- A commitment to fostering diversity, equity, inclusion, and belonging
- Experience using financial and human resources information systems such as Workday, SIMBA, SAP Concur or similar systems.
BACKGROUND CHECKS/CLEARANCES
Employment with the University will require successful completion of background check(s) in accordance with University policies.
CAMPUS SECURITY CRIME STATISTICS
Pursuant to the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act and the Pennsylvania Act of 1988, Penn State publishes a combined Annual Security and Annual Fire Safety Report (ASR). The ASR includes crime statistics and institutional policies concerning campus security, such as those concerning alcohol and drug use, crime prevention, the reporting of crimes, sexual assault, and other matters. The ASR is available for review here.
EEO IS THE LAW
Penn State is an equal opportunity employer and is committed to providing employment opportunities to all qualified applicants without regard to race, color, religion, age, sex, sexual orientation, gender identity, national origin, disability or protected veteran status. If you are unable to use our online application process due to an impairment or disability, please contact 814-865-1473.
Penn State is committed to and accountable for advancing equity, respect, and belonging. We embrace individual uniqueness, as well as a culture of belonging that supports equity initiatives, leverages the educational and institutional benefits of inclusion in society, and provides opportunities for engagement intended to help all members of the community thrive. We value belonging as a core strength and an essential element of the university’s teaching, research, and service mission.
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