Payroll Specialist

BGIS is currently seeking a Payroll Specialist to join the team Remote, US.

BGIS is a leading provider of integrated real estate management services, including facilities management, project management, energy & sustainability services, strategic workplace consulting, real estate services and capital planning. Its range of solutions, supported by efficient systems, processes, and people, enables it to create and optimize places that work for its clients. The team is dedicated to inspiring better business performance and helping clients focus on their core businesses.

The Payroll Specialist is responsible for processing payroll, maintaining employee personnel records, and conducting payroll reporting and auditing.The Payroll Specialist manages an organization's payroll system, ensuring team members are paid accurately and on time, calculating deductions, and handling taxes and benefits, while maintaining records and complying with labor laws and regulations. The Payroll Specialist demonstrates BGIS values.

Key Duties and Responsibilities

Project Coordination

• Responsible for payroll actives including data entry, computing wage and overtime payments (automated and manual), employment wage verification, calculating and recording payroll deductions, and processing terminations.
• Ensure compliance with all applicable state and federal wage and hour laws as the payroll is multi-state.
• Responsible for union pay increases and special pay per the union labor agreements.

Data Management

• Follow established process to maintain system data including rate changes, garnishments, dues, 401k, vacation fund, and other deductions.
• Prepare and audits various reports as assigned.
• Contribute to the completion of other key initiatives as assigned.

Knowledge & Skills

• Bachelor’s Degree or equivalent work experience
• CPP certification preferred.
• Intermediate working knowledge of HRIS systems required.
• Understanding of end to end payroll processing required.
• Minimum of 1-2 years of multi-state payroll experience.
• Excellent verbal and written communication skills.
• Collaborative approach with other HR specialty areas and contribute positively to overall teamwork.
• Time management skills to prioritize competing requests and activities. 
• Relationship building
• Two (2) years of union payroll experience preferred. 
• Intermediate knowledge of Microsoft Office Suite - Word, Excel, PowerPoint, Outlook and Visio required; working knowledge of SharePoint preferred. 

Physical Demands and Work Environment

• To perform this job successfully, an individual must be able to perform each essential job duty satisfactorily. Reasonable accommodations may be made to enable qualified individuals with disabilities to perform essential job functions, absent undue hardship.  
• Travel to remote office locations approximately 4-6 times a year or as company activities require. 
• Current valid driver’s license and ability to provide personal transportation for meetings and job visits away from the office with reimbursement.

Visit us online at https://www.bgis.com/us/careers/ for more information. 

Our company culture includes a robust mix of sound business practices and employee initiatives that promote personal and professional development, work/life balance, health and wellness and community involvement.

The Company is an equal opportunity employer. We believe every employee has the right to work in surroundings that are free from all forms of unlawful discrimination. We are committed to providing equal employment opportunity to all employees and applicants without regard to race, color, religion, gender, national origin, age, disability, ancestry, creed, marital status, sexual orientation, or Veteran or military status, genetic information or any other basis prohibited by local, state or federal law in the relevant jurisdiction. This policy applies to all terms and conditions of employment including, but not limited to employment, advancement, assignment, and training.

BGIS is committed to strengthening our diversity through recruiting and retaining minority and women professionals from all backgrounds. Our commitment is consistent with our recognition that it is the outstanding people within BGIS who the source of our strength has always been. We recognize that promoting diversity is an integral component of our continuing quest for organizational excellence. 

This commitment to Equal Employment Opportunity is made equally as a social responsibility and as an economic and business necessity.

Anyone with questions or concerns regarding Equal Employment Opportunity should contact their direct supervisor or the Human Resources Department without fear of retaliation of any kind.

The hourly range for this position in the US is $26-35.

A candidate’s salary offer is determined by various factors including, but not limited to, relevant work experience, knowledge, skills, abilities, education, certifications, licenses, and location.

BGIS offers a comprehensive benefits package including medical, dental, vision, prescription coverage, health savings account, flexible spending account (both healthcare and dependent), 401(k) with a Company match, Paid Time Off, paid company holidays, short term and long-term disability, life insurance, employee assistance program, tuition reimbursement, paid parental leave, gym membership discount and team member referral bonus.

Our dedication to the principle of pay equity is steadfast. We believe in equal pay for work of equal value.  

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