Payroll Team Lead

Who We Are 

BGIS is a leading provider of customized facility management and real estate services. With our combined team of over 6,500 globally, we relentlessly focus on enabling innovation through the services we deliver, while actively looking for new opportunities that will enable innovation for our clients’ businesses. Globally, we manage over 320 million square feet of client portfolios across 30,000+ locations in North America, Europe, Middle East, Australia and Asia. Further information is available at www.bgis.com 

SUMMARY  

The Payroll Team Lead assists the Senior Manager, Payroll with the daily operations to ensure payroll is processed and accurate calculation of wages, tax withholdings and company deductions are completed. In addition, this role plays a part in preliminary month end reconciliations and processing of regular reports. 
 

This role acts as an escalation point in resolving time data discrepancies/errors, and ensures all activities are completed in accordance with the BGIS’s policies and procedures, and standard regulations. 
 

KEY DUTIES & RESPONSIBILITIES  

 Payroll Processing

• Oversees the daily processing within the department under the guidance of the Payroll Manager.
• Helps coordinate the planning, execution, and accurate processing of the weekly and biweekly payroll processes. 
• Provides support to the entire organization regarding all payroll related matters as needed per Payroll Manager.
• Helps reconcile sick and vacation balances for unionised team members as required.
• Monitors, audits and reconciles report totals and balances throughout the payroll related processing cycle to ensure accuracy.
• Assists the Payroll Manager on projects, audits and special requests from internal and external clients.
• Investigates data discrepancies/ errors and resolves them as required.
• Helps respond to inquiries from the Finance team around payroll accounting. 
• Helps prepare annual returns for review by the payroll manager as required (T4, T4A’s, Releve1, EHT, WCB).
• Provides back up for payroll specialists as needed including being able to process payroll from end to end.

Compliance

• Monitors federal and provincial legislation updates to help ensure accuracy of the payroll.

Continuous Improvement 

• Assists in and leads some of payroll projects and or initiatives with the overall goal of process improvement.
• Assists Payroll manager to refine processes around customer service.
• Seeks opportunities to improve/enhance payroll processes and delivery, provides insights and recommends solutions to Payroll Manager. 

Reporting

• Helps with the quarterly balancing report and any monthly reports that are needed.

Coaching, Mentoring

• Provides guidance and prioritization for payroll activities to the payroll team, as required. 
• Supervises the payroll process to help ensure the accurate administration, remittance and reporting of payroll related activities in compliance with relevant regulations and policies.

KNOWLEDGE & SKILLS 

• At least 5 years hands on experience in end-to-end payroll operations.
• Experience with year-end processes is required.
• Strong understanding of payroll policies and processes. 
• Strong analytical skills.
• Proficient in Microsoft Office with demonstrable expertise in Excel.
• Excellent interpersonal and communication skills.
• Good organizational skills, time management, prioritizing, and able to work with deadlines.
• Knowledge and or experience of ADP GlobalView is an asset.
• Ability to work flexible hours.

Licenses and/or Professional Accreditation

• CPM certificate is preferred with a PCP certificate being the minimum requirement.
• Membership of the National Payroll Institute is required.

At BGIS we believe that diversity and inclusion is a key business driver, such that we never lose sight of its importance as it is woven into the fabric of our organization. We are committed to maintaining a barrier-free recruitment process by providing equal employment opportunities through recruiting and retention of individuals of all backgrounds. We recognize that promoting diversity is an essential component of our continuing pursuit for organizational success! 

BGIS is an equal opportunity employer and we welcome you to apply for a position with us! If you require accommodation during the recruitment process, please contact us at askHR. Upon request for accommodation, we will consult with the applicant in question and provide, or arrange for the provision of, a suitable accommodation in a manner that takes into account the applicant’s accessibility needs due to disability. 

#LI-Hybrid