Contracts Coordinator

At Cumming Group, you will work on some of the world's most exciting projects in a dynamic environment where your success is measured by the impact you make. We are one of the fastest-growing project and cost management consultancies in the United States, as reflected in our top 10 rankings in ENR. With over 60 offices globally, an extremely diverse project portfolio, and double-digit year-over-year revenue growth, the opportunities to make your mark are limitless!

We are currently hiring a Contracts Coordinator to join our growing team. This position will be based in our office in North Charleston, SC. This is a great opportunity to join an industry leading firm!

Essential Duties & Responsibilities:

• Draft and formalize all AIA Contracts, change orders, and amendments. Manage approvals via DocuSign.

• Maintain Contract/Bid Files for the office and clients.

• Assist with monitoring, assigning, and verifying budget numbers and related information on requisitions, claim forms, and personnel/time reporting documents.

• Post expenditures and maintain ledger accounts.

• Prepare documentation for input into computerized accounting systems, including client’s software program. Ensure accuracy and thoroughness of documents, as well as meet client procurement code requirements.

• Assist with preparation and maintaining bookkeeping records on revolving cash funds, or similar programs and activities.

• Lead efforts in preparing and processing all client invoices/pay applications.

• Keep accurate invoice records to assist with monthly reconciliation with the client.

• Assist with administering Project Acquisition Strategy.

• Assist with administering the Bidding Process.

• Assist with maintaining Contract/Bid Files for client.

• Field questions from contractors and consultants about status of invoices.

• Assist with close-out completed contracts in accounting software.

• Archiving of important program information as needed.

• Other duties as assigned.

Knowledge & Skills Required:

• Ability to assist in managing multiple funding sources.

• Intermediate knowledge of Windows, Word, PowerPoint and Outlook.

• Intermediate to Advanced skill level with Excel.

• Experience with Procore software.

• Ability to sort, check, count, and verify numbers.

• Ability to multi-task, prioritize and work efficiently.

• Ability to work independently with little direction, self-starter, energetic.

• Ability to demonstrate good common sense and sound judgment.

• Ability to effectively integrate with other departments.

• Procurement background a plus.

• Flexibility to adapt to all situations.

• Ability to perform at high levels in a fast paced, ever-changing work environment.

• Ability to anticipate work needs and follow through with minimum direction.

• Apply knowledge of commonly used concepts, practices, and procedures in the relevant industry.

• Rely on instructions and pre-established guidelines to perform the functions of the job.

• Possess strong organizational and interpersonal abilities.

• Utilize effective written and oral communications and team skills.

Preferred Education and Experience:

Education: High School Diploma or equivalent. Associate Degree in Accounting, Business, Finance strongly preferred.

Experience: Minimum of 3 years of Accounting/Finance experience. Background in the Construction Cost Accounting preferred.

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Cumming Group provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.

This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training.