Full-Time

Executive Assistant

Confirmed live in the last 24 hours

Aurora Innovation

Aurora Innovation

1,001-5,000 employees

Develops self-driving technology for vehicles

Robotics & Automation
Automotive & Transportation

Compensation Overview

$93k - $167kAnnually

+ Bonus + Equity Compensation

Mid, Senior

Mountain View, CA, USA

Quarterly travel required.

Category
Executive Support
Administrative & Executive Assistance
Scheduling & Travel Coordination
Requirements
  • Creative problem solver and self-starter
  • Exceptional judgment and active foresight
  • Able to work collaboratively and calmly, especially in stressful circumstances
  • Able to adapt to competing demands in a dynamic business environment
  • Good decorum, discretion, and executive presence in dealing with internal teams and external partners
  • Exceptional written and communication skills
  • Highly resourceful team-player with the ability to also be extremely effective independently
  • Ability to achieve high performance goals and meet deadlines in a fast paced environment
  • Experience supporting C-level executives preferred
  • Executive level project coordination
  • Excellent calendar management skills, including the coordination of complex executive meetings
  • Quick learner with proficiency in a broad array of online tools, including spreadsheets and slide presentations
  • Flexibility to perform job duties outside of normal business hours
  • Ability to handle confidential information with discretion
  • Quarterly travel required
Responsibilities
  • Manage Executive’s dynamic and complex calendar
  • Plan, coordinate, and ensure the Executive's schedule is protected, striking a balance between 'gatekeeper' and 'gateway' role; prioritize executive’s time for internal and external commitments using sound judgment
  • Arrange complex travel for Executive
  • Assess necessity, urgency, and frequency when arranging candidate interviews with Executive
  • Actively monitor Executive’s inbox -- keeping it organized, flagging high priority items, forwarding appropriately, and removing clutter
  • Proactively set, monitor, and manage clear meeting agendas for Executive
  • Gather agenda topics and prepare briefing materials for external and internal meetings
  • Assist with preparation of presentation decks and internal documentation and communications
  • Participate in leadership level meetings, record accurate meeting notes (accurately synthesizing key elements of meetings and ensuring clarity and ownership of delegated tasks), concisely communicate outcomes, and follow-up with team on action items
  • Take appropriate follow-up actions as necessary with little guidance
  • Manage and submit Executive’s expense reports; review and approve executive team’s expense reports
  • Coordinate quarterly Board of Directors meetings
  • Plan and coordinate Executive Staff and Senior Leadership Team off-sites
  • Greet and situate visitors with a friendly and professional demeanor
  • Liaise with internal communications and marketing teams to assess speaking engagement requests for fit and to schedule and prepare Executive for speaking events, press events, and all other media activities
  • Assist with new hire onboarding of leadership team members
  • Act as strategic partner, facilitator, and liaison for Executive and his executive team
  • Become a knowledgeable information resource for the Executive, his team, and the company at large
  • Demonstrate excellent written communication skills to prepare outgoing mail on behalf of Executive as necessary
  • Uphold strict level of confidentiality while promoting an atmosphere of transparency
  • Navigate ambiguity, proactively anticipate needs of teams and leaders, and prioritize commitments - familiarizing yourself with the team’s priorities and projects
  • Organize and maintain all information processes used by the Executive, including but not limited to business files, partner/contact lists, and various publications
  • Drive continual process improvement, including introducing new processes when appropriate
  • Lead and/or support special projects for Executives and Administration Team
  • Support cultural initiatives, promote team building and morale, and exemplify company values
  • Perform any and all other tasks that facilitate Executive's ability to effectively lead the company

Aurora Innovation develops self-driving technology aimed at transforming transportation. Its main product, the Aurora Driver, can be integrated into various vehicles to enable autonomous movement of people and goods. The technology works by utilizing an advanced sensor suite, including FirstLight Lidar, which detects and measures surroundings with high precision. Aurora collaborates with logistics providers, ridesharing networks, and vehicle manufacturers to commercialize its technology, setting itself apart from competitors through its strong partnerships and comprehensive support services. The company's goal is to enhance safety, improve lives, and expand access to transportation through its autonomous solutions.

Company Stage

IPO

Total Funding

$2.6B

Headquarters

Mountain View, California

Founded

2017

Growth & Insights
Headcount

6 month growth

-3%

1 year growth

9%

2 year growth

11%
Simplify Jobs

Simplify's Take

What believers are saying

  • Aurora's partnership with Volvo accelerates market adoption of autonomous trucks.
  • Recent $483M capital raise supports Aurora's commercial launch plans.
  • Expansion into Phoenix enhances Aurora's presence in the logistics sector.

What critics are saying

  • Aurora's cash reserves are only expected to last until 2025.
  • Regulatory hurdles may delay Aurora's expansion into Phoenix.
  • Intensifying competition in the autonomous vehicle market could affect Aurora's growth.

What makes Aurora Innovation unique

  • Aurora's FirstLight Lidar offers superior range and speed for autonomous vehicles.
  • The Aurora Driver platform integrates software, hardware, and data services for diverse vehicles.
  • Aurora's Virtual Testing Suite ensures robust and reliable technology before deployment.

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Benefits

Medical, Vision, Life Insurance

Paid leave

Vacation, Holidays & Sick Time

LinkedIn Learning

Aurora Academy

401(k)

Commuter Benefits

Flexible Spending Account

Onsite Food

PerkSpot

Working from Home Support

Emotional & Physical Wellness

Employee Assistance Program