Workplace Coordinator

We take start-ups from zero to one. We are passionate about nurturing and propelling emerging businesses to success and building ideas that make a real difference in the world. Join our dedicated team and be a part of our transformative journey as we shape the future of entrepreneurship and innovate on a global scale!

We are seeking an ambitious and organized Workplace Coordinator to join our team as the backbone of our Orange County headquarters. You’ll be at the forefront of our operations, making valuable impact on office engagement, executive time and travel management, event planning, and first impressions.  

Someone who is looking to accelerate their career growth and collaborates effortlessly with everyone, from entry-level team members to C-level executives, will excel in this role. 

What you’ll achieve in your first year:

• Insight into Start-up Culture: honed your ability to adapt quickly, embrace new challenges, and juggle competing priorities, setting a strong foundation for future career growth and strengthening your business acumen. 
• Effective Stakeholder Management: established strong relationships with various stakeholders, including employees, executives, and external partners. You will have become a trusted point of contact within the organization.
• Seamless Office Operations: implemented efficient systems that contribute to the smooth operation of our workplace, allowing employees and executives to focus on their core responsibilities.

How you will make an impact:

• As part of the office administration team, led by our Executive Assistant, you will be responsible for the smooth and efficient day-to-day operations of the office.
• Be the ambassador of our company, managing relationships with internal and external stakeholders, leaving a lasting positive impression.
• Maintain a productive and energized office environment by procuring and managing inventory of team-favorite snacks, beverages, and essential supplies, ensuring our team has what they need to excel.
• Organize travel needs by booking and coordinating travel arrangements, including flights, hotels, and ground transportation, ensuring smooth and efficient journeys.
• Plan and execute exciting and memorable events, such as go-karting, virtual games, and trips to Catalina Island, fostering a positive and engaging company culture.
• Manage catering for in-office meet & eats.
• Maintain a pristine and organized working environment, ensuring the front desk, kitchen, office supplies, and snacks are kept in order, creating a professional and welcoming atmosphere.
• Take charge of mail management, including preparing outgoing mail, collecting mail, and receiving all deliveries promptly and accurately.
• Demonstrate exceptional calendar scheduling and organizational skills while providing extensive administrative support to the C-suite.
• Improve business operation processes to increase efficiency and impact of the administration team.

What you will bring to the table:

• Experience in a similar role
• Exceptional planning skills, utilizing a range of organizational tools like Excel/Google Sheets, project management tools, calendar etc. 
• Ability to manage and prioritize multiple projects concurrently.
• Meticulous attention to detail, ensuring accuracy and precision in all tasks and communications.
• Adept at anticipating office, employee, and executive needs, taking preemptive action where possible.
• Possess a professional demeanor and ability to maintain composure in high-pressure situations.
• Proven ability to thrive in ambiguity, embracing challenges with a proactive and "figure it out" attitude.
• Strong verbal and written communication skills, with the ability to interact confidently and effectively with various stakeholders, including C-suite executives.
• Excellent written communication skills, with the ability to draft clear, concise, and professional documents.
• Strong work ethic and dedication to achieving results, going above and beyond to deliver excellence.
• Resourcefulness, consistently finding innovative solutions and efficiently accomplishing tasks with a impact-oriented mindset.

Beyond the paycheck:

At Cie, we’re looking for bright, independent, self-motivated, and experienced people who have an entrepreneurial spirit and passion for technology. Our compensation package consists of a full suite of benefits to support our growing team.

• Profit Sharing:You get a piece of each of our start-ups and share in end-of-year company profits!
• Health/Benefits: Medical, Dental, & Vision with generous employer allowance. 
• PTO: Generous PTO offering, plus a floating holiday.
• Investing for the future: 401k with employer match.
• The right gear: All the technology and assets you need to drive results.

$22 - $25/ hour, full-time hours, non-exempt employment