Part-Time Accounts Payable Clerk

Reports to: Accounts Payable Manager

Department: Finance

Status: Part-Time, Non-Exempt

Schedule: 21 hours weekly; Mondays, Tuesdays, Wednesdays (preferred)

About Central Park and the Central Park Conservancy

Central Park is one of the world's most famous and beloved public spaces. Designed by Frederick Law Olmsted and Calvert Vaux in 1858, the 843-acre Park was the country's first purpose-built public park and is a National Historic Landmark and a New York Scenic Landmark. The Central Park Conservancy, a private, not-for-profit organization, was founded in 1980 to rescue the Park, which had fallen into serious disrepair. Since then, the Conservancy has overseen the investment of over $1.6 billion in the restoration of the Park, which now hosts over 40 million visitors a year.

The Conservancy is one of the largest and most successful public private partnerships in New York City and is considered a major civic institution given its impact on the health and vibrancy of both the Park and the City.  The Conservancy’s mission is to preserve and celebrate Central Park as a sanctuary from urban life. The City of New York has formally entrusted the care of the Park to the Conservancy which is responsible for every aspect of its care, including landscape maintenance, capital improvements, and the visitor experience. The Conservancy employs roughly 400 people and has an annual operating budget of $120 million.

Job Summary

The Part-Time Accounts Payable Clerk supports the Accounts Payable Manager with various accounts payable tasks including processing payments, verifying invoices and reconciling all expenses.

Summary of Essential Job Functions

• Support Accounts Payable Manager with full-cycle accounts payable process which includes: accurate and timely payment, vendor relations, analysis, reporting, 1099 filings and tax related matters.
  • Reconcile vendor accounts on a scheduled basis to ensure accounts are in good standing.
  • Verify correct account coding/information on all A/P transactions.
  • Process matching of approved and accepted purchase orders to generate payments.
  • Review and approve corporate credit card transactions.
  • Scan and organize mail-in invoices electronically weekly.
  • Liaise with internal and external parties regarding accounts payable matters.
  • Resolve any issues or discrepancies with accounts, while maintaining and providing best-in-class customer service to both internal and external customers
  • Respond to and prepare audit information as required.
  • Maintain accurate records and control reports.

Qualifications:

• 1 to 3 years of experience working in an accounting/finance department.
• Bachelor’s degree or equivalent combination of education and experience.
• Understanding of basic principles of accounting, and bookkeeping.
• Strong customer service skills.
• Detail-oriented with excellent time management skills.
• Ability to maintain confidentiality of company and partner information.
• Knowledge of Workday or other Cloud-based ERP system is a plus.
• Excellent planning and organizational skills; ability to effectively manage multiple priorities.
• High proficiency in MS Excel.
• Strong analytical and problem-solving skills.
• Detail-oriented with a strong focus on data accuracy.

Salary range:  $20 - $25 per hour (based on level of experience)

Diversity, Equity & Inclusion

The Central Park Conservancy’s work is guided by the belief that Central Park, and all public parks, must be managed and actively protected as an inclusive and democratic space for all.

Working closely with our New York City partners, we will always strive towards creating and sustaining a sense of belonging for all visitors and advocating for equitable and accessible public use of the Park.

In service of this belief, we are committed to fostering a workforce and organizational culture that is as diverse as Central Park itself and the dynamic city it serves.

Safety Requirements:

Establishment and maintenance of a safe work environment is the shared responsibility of this organization and employees at every level. The Conservancy will make every effort to assure a safe environment and follow federal, state, and local safety regulations. Employees are expected to obey safety rules and to exercise caution in all their work activities. Accordingly, employees should be aware of any hazards which could cause an injury or accident (e.g., spills, obstacles in walkways, etc.). If an employee discovers a potentially dangerous condition, he/she/they should alert other employees and notify his/her/their supervisor immediately.

Disclaimer:

The above statements are intended to describe the general nature and level of work being performed by people assigned to this classification. They are not to be construed as an exhaustive list of all responsibilities, duties, and skills required of personnel so classified. All personnel may be required to perform duties outside of their normal responsibilities from time to time, as needed.