Job Summary:

WHO ARE YOU?

Do you enjoy live events? Do you excel in fast paced, creative environments? Then you’re in luck! We are looking for a highly motivated self-starter who embodies both a passion for music and a love of the live event experience. Is this you? Read on…

WHO ARE WE?

Vibee builds unforgettable destination experiences for fans around the world. Founded by Live Nation, the world’s leading live entertainment company, and Insomniac, Vibee provides fans the opportunity to immerse themselves in the best music and entertainment events on land and sea. From curated activations to bespoke festival packages, Vibee creates transformative moments in the most sought after destinations.

THE ROLE

This role focuses on overseeing all aspects of event production, and involves managing the logistical elements of the build, and maintenance of the fan event space.

RESPONSIBILITIES

Including but not limited to:

Event Production

Create comprehensive event timelines and manage all logistical aspects of various events
Manage budgets, timelines, and resources for multiple concurrent productions
Oversee equipment inventory, maintenance, and upgrades
Coordinate transportation, setup, and breakdown of event equipment and materials
Manage venue relationships and oversee site planning

Provide insights and recommendations based on fan interactions and feedback to enhance future events

Operational Oversight

Develop and maintain standard operating procedures
Ensure efficient workflow and resource allocation
Manage operational expenses and financial settlements
Manage event shuttle schedule, and coordinate necessary logistic components including venue and vendor communication
Manage event credential orders and access operations
Create clear event-specific checklists and procedures
Advance and manage necessary day of show staff, including food and beverage, cleaning and maintenance, and security
Establish standardized communication protocols

Maintain a high standard of cleanliness and organization, ensuring event spaces exceed client expectations
Oversee venue security operations, including event lock-up, security advance planning, and real-time camera monitoring

Staff Management

Create and manage weekly staff schedules, balancing workload efficiently within budgetary constraints
Monitor staff breaks in accordance with local labor laws and uphold all policies and procedures.
Address and resolve staffing issues promptly to maintain smooth operations. Work with HR as needed
Uphold safety protocols and maintain a risk-free environment, promoting awareness among staff

Administrative Duties

In collaboration with the event producer and project manager(s), manage budget allocations for staff, supplies, and other operational needs, ensuring financial efficiency
Ensure all administrative processes are completed on current company used programs and shared docs to ensure efficiency in all administrative tasks. (Ex. Timekeeping, budgeting, employee recruiting and performance notes, logistics tracking, etc.)
Maintain accurate records of staff performance, attendance, and any incidents that occur during events
Ensure all required documentation (waivers, releases, etc.) is properly completed and filed according to company processes
Other duties as required

Qualifications:

Minimum 3 years in Event Production with a proven track record in leadership roles focused on fan experience, customer service, or hospitality, preferably within the entertainment industry.
Demonstrated reputation for excellence with at least 5 professional references.
Superior communication and organizational abilities with strong multitasking skills.
Proficient in Google Suite applications; particularly Google Sheets.
Ability to work long hours with a flexible schedule, accommodating operational needs.
Capable of responding professionally to changes and unexpected situations in a dynamic event environment.
Willingness to work evenings and weekends as required by event schedules.

WORK ENVIRONMENT

Must be able to tolerate loud noise levels & busy environments on site at our events
May sit for extended periods of time and work in drastic temperature climates.
Must be willing to work during evening and weekend hours, as required, to meet deadlines
Must be willing to travel as required.

Applicants for employment in the U.S. must possess work authorization, which does not require sponsorship by Vibee for a visa.

EQUAL EMPLOYMENT OPPORTUNITY

We aspire to build teams that reflect and support the fans and artists we serve. Every day we aim to promote environments where everyone can be themselves, contribute fully, and thrive within our company and at our events. As a growing business we will encourage you to develop your professional and personal aspirations, enjoy new experiences, and learn from the talented people you will be working with.

Insomniac strongly supports equal employment opportunity for all applicants regardless of age (40 and over), ancestry, color, religious creed (including religious dress and grooming practices), family and medical care leave or the denial of family and medical care leave, mental or physical disability (including HIV and AIDS), marital status, domestic partner status, medical condition (including cancer and genetic characteristics), genetic information, military and veteran status, political affiliation, national origin (including language use restrictions), citizenship, race, sex (including pregnancy, childbirth, breastfeeding and medical conditions related to pregnancy, childbirth or breastfeeding), gender, gender identity, and gender expression, sexual orientation, intersectionality, or any other basis protected by applicable federal, state or local law, rule, ordinance or regulation.

We will consider qualified applicants with criminal histories in a manner consistent with the requirements of the Los Angeles Fair Chance Ordinance, San Francisco Fair Chance Ordinance and the California Fair Chance Act and consistent with other similar and / or applicable laws in other areas.

We also afford equal employment opportunities to qualified individuals with a disability. For this reason, Insomniac will make reasonable accommodations for the known physical or mental limitations of an otherwise qualified individual with a disability who is an applicant consistent with its legal obligations to do so, including reasonable accommodations related to pregnancy in accordance with applicable local, state and / or federal law. As part of its commitment to make reasonable accommodations, Insomniac also wishes to participate in a timely, good faith, interactive process with a disabled applicant to determine effective reasonable accommodations, if any, which can be made in response to a request for accommodations. Applicants are invited to identify reasonable accommodations that can be made to assist them to perform the essential functions of the position they seek. Any applicant who requires an accommodation in order to perform the essential functions of the job should contact a Human Resources Representative to request the opportunity to participate in a timely interactive process. Insomniac will also provide reasonable religious accommodations on a case-by-case basis.

HIRING PRACTICES

The preceding job description has been designed to indicate the general nature and level of work performed by employees within this classification. It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities, and qualifications required of employees assigned to this job.

Insomniac recruitment policies are designed to place the most highly qualified persons available in a timely and efficient manner. Insomniac may pursue all avenues available, including promotion from within, employee referrals, outside advertising, employment agencies, internet recruiting, job fairs, college recruiting and search firms.

Hiring Salary Range: $70,000.00 - $80,000.00 USD

Please note that the compensation information provided is a good faith estimate for this position only and is provided pursuant to the Nevada Salary Transparency in Job Advertisements Law. It is estimated based on what a successful Nevada applicant might be paid. It assumes that the successful candidate will be in Nevada or perform the position from Nevada. Similar positions located outside of Nevada will not necessarily receive the same compensation. Insomniac takes into consideration a candidate’s education, training, and experience, as well as the position’s work location, expected quality and quantity of work, required travel (if any), external market and internal value, including seniority and merit systems, and internal pay alignment when determining the salary level for potential new employees. In compliance with the Nevada Law, a potential new employee’s salary history will not be used in compensation decisions.

Vibee – Venue Production Manager

Insomniac

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