Job Posting Title

Finance Specialist (Travel)

Agency

220 DISTRICT ATTORNEYS COUNCIL

Supervisory Organization

DAC District 28

Job Posting End Date (Continuous if Blank)

November 25, 2024

Note: Applications will be accepted until 11:59 PM on the day prior to the posting end date above.

Estimated Appointment End Date (Continuous if Blank)

Full/Part-Time

Full time

Job Type

Regular

Compensation

Job Description

Job Title:         Finance Specialist (Travel)       

Division:          Finance Team        

Salary Range: Up to $50,000, based on experience

FLSA Status:   Non-Exempt

Supervisor:     Director of Finance

FUNCTION:

The Finance Specialist reports to the Director of Finance and is an integral member of the District Attorneys Council Finance team.  This role services 28 districts within the State of Oklahoma and is required to collaborate cross-functionally and use knowledge of inter-departmental practices, workflows, and compliance to ensure smooth day-to-day operations.  The Finance Specialist is responsible for auditing travel reimbursement requests to ensure compliance with travel and expense policy and procedures, monitor expense reporting accuracy, and submit travel expense for processing.  The Finance Specialist will also provide administrative assistance in the processing of daily deposits, and other general administrative duties.

The District Attorneys Council is an in-person, in-office workplace; this is not a remote/hybrid position.

PRIMARY TASKS:

Conduct comprehensive audit and review of receipts, invoices, and supporting documentation to validate expense claims and verify adherence to travel and expense policies and procedures; Identify and investigate potential policy violations, discrepancies, and fraudulent activities related to expenses; Interact with associates and managers to resolve issues of a confidential or sensitive nature related to out-of-policy transactions; Provide training on expense policies, procedures, and processes; Guide cardholders on corporate card policies, usage, and expense reporting requirements; Perform the daily activities of setting up new cardholders, adjusting credit limits, and shutting down card accounts; Ensure exceptional customer service by promptly addressing inquiries, concerns, and issues related to travel and expenses; Generate reports on travel expenses, trends, and cost-saving opportunities for management review; Maintain data confidentiality and security protocols for sensitive financial information; and Other duties as assigned.

QUALIFICATIONS:

• PeopleSoft Financials experience preferred;
• Ability to manage large volumes of documents;
• Ability to manage multiple tasks effectively;
• Possess strong written and verbal communication skills
• Ability to work independently;
• Frequent exposure to pressure caused by deadlines and busy periods; and
• Proficient in spreadsheet and word processing applications.

To Apply: submit resume and cover letter.

Disclaimer: This job description is intended as a summary of the primary responsibilities of and qualifications for this position. The job description is not intended as inclusive of all duties an individual in this position might be asked to perform or of all qualifications that may be required either now or in the future.

The Oklahoma District Attorneys Council (DAC) provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type based on race, color, religion, age, sex (including gender identity or expression and pregnancy), national origin, sexual orientation, disability status, genetics, protected veteran status, or any other characteristic protected by federal, state, or local laws. DAC also has a strict no-retaliation policy that prohibits retaliation against individuals who report discrimination or harassment, or who participate in investigations into such conduct. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall transfer, leaves of absence, compensation, and training.

Equal Opportunity Employment

The State of Oklahoma is an equal opportunity employer and does not discriminate on the basis of genetic information, race, religion, color, sex, age, national origin, or disability.

Current active State of Oklahoma employees must apply for open positions internally through the Workday Jobs Hub.