Accounts Payable Specialist

In this role, you will:

• Primary focus areas will include processing accounts payable, credit card, expense reports and accruals
• Review and accurate processing of invoices using Bill.com (3-way matching), including ensuring proper approvals are obtained and verification of verifying sales/use tax rates
• Review and process employee expense reports promptly for timely reimbursement while ensuring compliance with company policies
• Obtain accruals from vendors in a timely fashion
• Schedule and record timely wire payments for international vendors
• Set up new vendors in the system, obtain the necessary documents needed to process invoices for payments, such as W8/W9s, payment/bank details
• Prepare monthly journal entries and related general ledger account reconciliations
• Prepare sales tax, 1099s, and other regulatory filings to ensure compliance
• Issue tax exemption certificates as required
• Support audit requirements
• Maintain a vendor aging report, ensuring all invoices & credits are accurate
• Proactively identify issues and implement process improvements to streamline processes
• Other duties as assigned

Qualifications:

• 5+ years of accounting-related work experience (must have at least two years as Accounts Payable Specialist in the same company)
• Strong attention to detail, high level of accuracy, and ability to understand the purpose of a task
• Effective communication (verbal, listening and written) and organizational skills and ability to multi-task
• Ability to work in a fast-paced environment while managing multiple priorities
• Strong knowledge of AP processes, policies, and best practices
• Ability to maintain discretion and confidentiality at all times
• Operate as a team and/or independently while demonstrating flexibility to changing requirements
• Experience in using Bill.com, Brex and QuickBooks online is a plus
• Experience in the trucking industry is a plus

What we can offer:

• Competitive compensation package including equity and biannual bonuses
• Excellent Medical, Dental, and Vision plans through Kaiser Permanente, Anthem, and Guardian (including a medical plan with infertility benefits)
• Flexible PTO and generous parental leave policies
• Our office is centrally located in Mountain View, CA
• Office perks: dog-friendly, free catered lunch, a fully stocked kitchen, and free EV charging
• Long Term Disability, Short Term Disability, Life Insurance
• Wellbeing Benefits - Headspace, One Medical, Gympass, Spring Health
• Fidelity 401(k)
• Commuter, FSA, Dependent Care FSA, HSA
• Various incentive programs (referral bonuses, patent bonuses, etc.)