Job Posting Title:
Student Organizations Graduate Assistant
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Hiring Department:
Office of the Vice President for Student Affairs
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Position Open To:
All Applicants
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Weekly Scheduled Hours:
20
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FLSA Status:
To Be Determined at Offer
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Earliest Start Date:
Ongoing
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Position Duration:
Limited Duration Based on Business Need
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Location:
UT MAIN CAMPUS
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Job Details:
Purpose
This role provides broad assistance across unit functions such as student staff supervision, event support, managing student organization resources, space reservations, and general office operations. The GA works closely with student leaders, campus partners, and internal teams to ensure effective services, adherence to institutional policies, and a positive, engaging student organization experience. This position includes undergraduate student supervision, administrative coordination, and project-based work that contributes to the overall success of student organizations.
- Hours to be scheduled between 8:00 a.m. and 5 p.m., Monday through Friday, with some prescheduled evening and weekend hours
- Qualification for in-state tuition rates
- Comprehensive insurance benefits package (September- May)
- Hands-on work in student personnel field, providing excellent work experience
Responsibilities
- Supervise and support undergraduate student staff, including hiring, training, scheduling, and communication.
- Support student organizations with event planning, space reservations, policy guidance, and general questions.
- Assist with office operations, including managing student organization resources such as locker and office reservations, Hornslink application review, upkeep of the Art Center, poster printing, support room reservations process, and other daily administrative and customer service-related tasks.
- Help coordinate and support programs and special events with the Student Organizations team.
- Participate in special projects, committees, and other assigned tasks within Student Organizations and the Office of the Dean of Students.
Required Qualifications
- Must be a currently enrolled graduate student (taking at least 9 hours). Preference will be given to Master's and Ph.D. students in the College of Education’s Program in Higher Education Leadership or other Master’s students with experience working with sororities and/or fraternities.
Preferred Qualifications
- Interest and knowledge in the development of services and programs that support registered student organizations, individual student leaders, and campus involvement.
- Ability to utilize concepts of student development in program planning, coaching, and administrative duties
- A commitment to creating an environment where connection for students is considered.
- Excellent written and oral communication skills
- Strong interpersonal abilities and proven organizational skills
- Other experience/skills as relevant to specific position responsibilities
Salary
$19.33 per hour
Work Shift
- Hours to be scheduled between 8:00 a.m. and 5 p.m., Monday through Friday, with some prescheduled evening and weekend hours
Required Materials
Resume/CV
- 3 work references with their contact information; at least one reference should be from a supervisor
- Letter of interest
Submit Your Application Today
To apply for this position, submit your application through the Office of the Dean of Students Graduate Assistant Application Form. Email [email protected] with any questions you have. The priority deadline is Friday, February 20 for first round review.
Important for applicants who are NOT current university employees or contingent workers: You will be prompted to submit your resume the first time you apply, then you will be provided an option to upload a new Resume for subsequent applications. Any additional Required Materials (letter of interest, references, etc.) will be uploaded in the Application Questions section; you will be able to multi-select additional files. Before submitting your online job application, ensure that ALL Required Materials have been uploaded. Once your job application has been submitted, you cannot make changes.
Important for Current university employees and contingent workers: As a current university employee or contingent worker, you MUST apply within Workday by searching for Find UT Jobs. If you are a current University employee, log-in to Workday, navigate to your Worker Profile, click the Career link in the left hand navigation menu and then update the sections in your Professional Profile before you apply. This information will be pulled in to your application. The application is one page and you will be prompted to upload your resume. In addition, you must respond to the application questions presented to upload any additional Required Materials (letter of interest, references, etc.) that were noted above.
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Employment Eligibility:
Please confirm your eligibility for this position here: http://www.utexas.edu/hr/student/student_acad_employment.html
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Retirement Plan Eligibility:
Students in this position may choose to enroll in the UTSaver voluntary retirement programs.
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Background Checks:
A criminal history background check will be required for finalist(s) under consideration for this position.
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Equal Opportunity Employer:
The University of Texas at Austin, as an equal opportunity/affirmative action employer, complies with all applicable federal and state laws regarding nondiscrimination and affirmative action. The University is committed to a policy of equal opportunity for all persons and does not discriminate on the basis of race, color, national origin, age, marital status, sex, sexual orientation, gender identity, gender expression, disability, religion, or veteran status in employment, educational programs and activities, and admissions.
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Pay Transparency:
The University of Texas at Austin will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor’s legal duty to furnish information.
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Employment Eligibility Verification:
If hired, you will be required to complete the federal Employment Eligibility Verification I-9 form. You will be required to present acceptable and original documents to prove your identity and authorization to work in the United States. Documents need to be presented no later than the third day of employment. Failure to do so will result in loss of employment at the university.
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E-Verify:
The University of Texas at Austin use E-Verify to check the work authorization of all new hires effective May 2015. The university’s company ID number for purposes of E-Verify is 854197. For more information about E-Verify, please see the following:
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Compliance:
Employees may be required to report violations of law under Title IX and the Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act (Clery Act). If this position is identified a Campus Security Authority (Clery Act), you will be notified and provided resources for reporting. Responsible employees under Title IX are defined and outlined in HOP-3031.
The Clery Act requires all prospective employees be notified of the availability of the Annual Security and Fire Safety report. You may access the most recent report here or obtain a copy at University Compliance Services, 1616 Guadalupe Street, UTA 2.206, Austin, Texas 78701.
Administrative & Executive Assistance (1)