Office Manager @ Cellares

Position Summary

We are seeking an innovative and highly motivated Office Manager who will contribute significantly to the growth of Cellares and our mission to accelerate access to life-saving cell therapies.

The primary focus of this position will be to maintain our growing office space, greet guests and ensure they sign in, and manage onsite events. This will require great attention to detail, ability to multitask, and maintain a professional demeanor as necessary. This person will be working directly with Cellares employees of all levels. It is important that this candidate can take an “all hands on deck” approach, maintain confidentiality, and bring a proactive attitude to their position.

Candidates should enjoy working in a fast-paced, mission-driven environment, and be prepared to tackle a broad selection of challenges as the company grows.

Responsibilities

Manage the day-to-day operations of our SF office including facilities, equipment, maintenance, vendors, and inventory, and provide a welcoming and professional environment
Track budget and spend for office operations
Assist our Facilities team with space and seating planning, including communal workspaces
Collaborate with other teams and/or lead in planning and executing site, team or company-wide activities and events (including scheduling and calendaring, and day-of logistics such as meeting room reservations and setup, AV/Teleconferencing equipment, and catering, etc.)
Support various internal activities/events and meetings (for example: executive and large meetings, milestone celebrations, team-building, happy hours)
Manage vendors and coordinate/execute restocking of snacks, drinks, and office supplies
Manage incoming and outgoing courier and other packages or mail as required
Demonstrate sound judgment in order to take effective action when direction isn’t available

Requirements

AA degree with at least 5 years experience in an administrative role
Excellent verbal and written communication skills
Strong organization skills as well as the ability to multi-task
Ability to think critically and make decisions on your own
Ability to hold confidential information at appropriate discretion
Strong attention to detail
Ability to problem solve with little direction or supervision
Desire to be part of a rapidly evolving organization, with a compelling technology and mission
Ability to pivot as needed and take on duties outside the normal scope of work
Self-awareness, integrity, authenticity, and a growth mindset are a must

This is Cellares

Cellares is creating the future of cell therapy manufacturing. The company is developing an innovative cell therapy manufacturing solution that is robust, cost-effective and scalable so that cell therapies are more affordable and widely available to patients in need. Our multidisciplinary team comes together from diverse backgrounds with a shared passion for accelerating access to life-saving cell therapies. We value integrity, curiosity, the courage to grow and embrace change. At Cellares, you will collaborate with a world class team of engineers, scientists, and business leaders who are as excited about improving the world as you are.

Leveling will be based on overall experience, education, and demonstration of knowledge throughout the interview process.