Responsibilities

• Quality Control of all contracts and that timely executions occur in compliance with Marcus & Millichap policies, are saved and shared appropriately. While maintaining a high level of Confidentiality
• Provide administrative and production support including typing correspondence (letters, memos, reports, etc.)
• Coordinate with the hiring broker in all aspects of a real estate transaction including monitoring the progress of each transaction in escrow to meet contingencies and closing deadlines
• Database administration as needed, including but not limited to uploading new properties and contacts into team database
• Assist in preparation and review of fee agreements, confidentiality agreements, purchase agreements, due diligence documents, etc.
• Oversee all aspects of buyer & seller transactions from executed purchase agreement to closing including follow up during due diligence period (Coordination and scheduling for title/escrow, loan applications, inspections, etc.)
• Maintain a marketing schedule of proactive marketing communications activities
• Make phone calls to comparable properties and compile rent, sale and on-market information
• Manage team’s marketing (including Constant Contact emails, physical mail and postcard campaigns) and sales pipeline utilizing Microsoft Planner, Salesforce, Excel and/or other tools
• Monitor and report on client engagement with marketing campaigns and ROI on any paid campaigns
• Oversee the team in generating marketing materials: Work with team to develop offering memorandums, broker opinions of value, flyers, brochures, postcards, e-Brochures to clients, etc.
• Oversee the team in preparing client mailings to advertise available and sold and closed transactions/listings
• Use the company’s editorial style guide to gain knowledge of company marketing and research practices, tools, and regulations and use them appropriately in the preparation of marketing materials
• Assist in the management and distribution of real estate documents such as offers, counter offers, addenda, and listing agreements
• Keep organized, complete transaction files in accordance with state requirements
• Become skilled on the firm’s research, technology and marketing tools including knowledge of Marcus & Millichap contracts and their proper use

Required Knowledge, Skills, and Experience:

• Excellent verbal and written communication skills, ability to develop strong working relationships with both internal and external clients
• A leader in time management and ability to coordinate with others to complete work by deadlines
• Highly organized and detail oriented; Self Motivated
• Proven superior customer service skills
• Excellent spelling, writing and proofreading skills
• Ability to produce high-quality detailed work in a timely fashion with little supervision
• Desire to learn and grow in the industry as well as master new computer programs as needed
• Self-starter mentality with little direction necessary, desire to learn and improve
• Microsoft Office, with a strong working knowledge of Word, Excel and Power Point
• Competent with general technology
• Able to adapt to a fast-paced environment, while managing deadlines
• Please apply to this position with your resume.
• Candidates are tested for competency in software and office skills.

Preferred Experience:

• Real estate experience
• Transaction coordination
• Graphic design experience