Integration Project Initiation and Procurement:

• Collaborate with internal and external stakeholders to understand key project objectives and constraints.
• Lead due diligence efforts to assess existing technologies, site conditions, and limitations.
• Develop procurement strategies for technology, design, construction, and workplace applications.
• Work with sourcing and vendor management teams to develop procurement documentation.
• Oversee procurement and installation schedules, ensuring alignment with key stakeholders.
• Analyze vendor proposals, prepare recommendation reports, and manage procurement timelines.
• Ensure vendors comply with project invoicing requirements and contractual obligations.
• Provide input on long-lead purchases, procurement strategies, and vendor comparisons.

Project Management & Project Controls:

• Develop and maintain a comprehensive project execution plan, updating schedules on a weekly basis.
• Establish a coordinated meeting schedule, preparing agendas, minutes, and key documentation.
• Maintain a risk register and recommend risk mitigation strategies.
• Review and document change requests, cost adjustments, and project scope changes.
• Lead project closeout activities, ensuring all tasks are completed on time.
• Prepare weekly and monthly reports, tracking progress, milestones, and risks.
• Utilize PM tools for migration schedules, tracking, and reporting.
• liaise with vendors for improvements, and coordinate system updates.
• Support communications and updates to project templates, dashboards, and reports.
• Track and document project risks and issues.
• Conduct retrospectives and ensure follow-up actions are addressed.
• Assist in developing and maintaining technical and procedural documentation for the integration process.

Project Administration:

• Maintain a project team directory and establish effective documentation and communication protocols.
• Ensure all team members and vendors are aligned with project processes and documentation.
• Coordinate with multiple internal and external teams.
• Serve as the primary liaison for landlords and ensure all approvals are obtained.
• Oversee move-in logistics, lease-end restorations, and vendor procurements.
• Lead final project approval processes in coordination with client stakeholders.

Close-Out Activities:

• Oversee the punch list resolution and final project documentation.
• Ensure all as-built documentation, O&M manuals, and record drawings are received and archived.
• Coordinate substantial completion and final acceptance certification.
• Manage the handover process to the client’s Facilities department.
• Participate in a lessons-learned workshop to improve future integration projects.
• Ensure contractual closeout and compliance with all project requirements.

• Minimum Bachelor’s degree in Architecture, Engineering, Construction or related degree required. 
• Minimum of 10 years related experience required.
• LEED accreditation preferred.
• PMP or similar certification preferred.
• Strong expertise in procurement, vendor management, and contract negotiation.
• Experience in risk management and financial tracking of project costs.
• Excellent stakeholder management skills with experience in cross-functional, global team collaboration.
• Strong analytical and problem-solving abilities, with a focus on process optimization.
• Ability to manage multiple projects and prioritize under tight deadlines.
• Familiarity with real estate, IT infrastructure, and workplace applications is a plus.
• Licensure or registration in the United States preferred.
• Considered a high level specialist, leads less experienced team members. 
• Must have the ability to be client facing with strong verbal and written communication skills.
• Strong business acumen, technical knowledge, coordination skills and the ability to build a rapport with the project team and client is essential.
• Proficiency in project management tools (e.g., Smartsheet, Microsoft Project, Excel).
• Familiarity with Microsoft Office, MS Project, Deltek Vision, Bluebeam as well as other data management software is required.

• We are relentless in our pursuit of client adoration (not simply satisfaction). Consistent delivery of the best service is what we are about.
• We are committed to ensuring our practice is equitable for all employees, representative of the communities around us – and focused on the future of design. We advocate for equity, diversity, and inclusion efforts through the leadership of our DEI Council, Employee Resource Groups and other community advocacy initiatives.
• We’re about communication and transparency here. If you want to talk to someone about an idea you have, or a challenge that needs addressing, we’re ready for you.