Grants Manager

Job Description

Position Summary 

The Grants Manager is responsible for the full lifecycle management of grant funding for the Philadelphia Police Department. This role oversees grant research, application development, compliance, post-award administration, and audit coordination to ensure alignment with legal, fiscal, and operational requirements. The position serves as the primary liaison between the agency, funding entities, and City leadership, ensuring funding opportunities are maximized and managed effectively. 

Essential Functions 

• Lead and manage all aspects of grant administration, including research, application development, award management, and closeout processes. 

• Identify and evaluate funding opportunities, assessing alignment with agency priorities and operational needs. 

• Prepare and coordinate grant applications, ensuring accuracy, completeness, and compliance with all requirements. 

• Interpret award documents and ensure adherence to all legal, fiscal, and programmatic conditions. 

• Oversee post-award activities, including budgeting, expenditure tracking, and funding drawdown/reimbursement processes. 

• Ensure compliance with federal, state, and local grant requirements, including monitoring regulatory changes. 

• Manage grant closeout procedures, ensuring all deliverables and reporting obligations are fulfilled. 

• Serve as the primary point of contact with funding agencies throughout the grant lifecycle. 

• Represent the agency during grantor reviews, audits, and monitoring activities conducted by funding agencies, the Office of the Inspector General, and the City Controller. 

• Lead responses to audit findings and implement corrective actions as necessary. 

• Prepare and submit accurate and timely reports to funding agencies, as well as internal reports to agency leadership and City executives. 

• Collaborate with City departments, including Central Finance, Procurement, the Mayor’s Office of Grants, and the Managing Director’s Office. 

• Engage with grant managers across departments to coordinate efforts and share best practices. 

• Provide strategic guidance to law enforcement executives regarding funding opportunities, risks, and compliance considerations. 

• All other duties as assigned.  

Required Competencies, Knowledge, Skills, and Abilities 

Knowledge 

• Extensive knowledge of grant management practices across the full grant lifecycle 

• Strong knowledge of federal and state grant regulations, including Title 2 CFR Part 200 (Uniform Administrative Requirements) 

• Knowledge of Generally Accepted Accounting Principles (GAAP) and auditing standards 

• Knowledge of federal grant programs, particularly those administered by the U.S. Department of Justice, and Commonwealth of Pennsylvania funding programs 

• Knowledge of municipal finance, budgeting, and procurement processes within a large local government environment 

• Knowledge of law enforcement agency operations, structure, and funding needs 

Skills 

• Skill in researching and analyzing complex funding opportunities and grant requirements 

• Skill in budgeting, financial tracking, and fiscal management of grant funds 

• Skill in preparing clear, concise, and accurate reports, applications, and correspondence 

• Skill in managing multiple projects with competing priorities and deadlines 

• Skill in stakeholder engagement and cross-functional collaboration across departments and agencies 

Abilities 

• Ability to interpret complex regulatory and financial information and apply it in a practical operational context 

• Ability to assess funding opportunities and communicate risks, benefits, and strategic implications to executive leadership 

• Ability to serve as the agency’s representative during audits, reviews, and compliance monitoring 

• Ability to coordinate across multiple City departments and external funding entities 

• Ability to manage the full grant lifecycle independently while ensuring compliance and accountability 

Qualifications

Bachelor’s degree in Public Administration, Finance, Accounting, Criminal Justice, or a related field or equivalent experience.  

Minimum of 5–7 years of experience in grant management, preferably within a government or law enforcement environment. 

Demonstrated experience managing federal and/or state grants, including compliance with 2 CFR Part 200. 

Additional Information

TO APPLY: Interested candidates must submit a cover letter, resume, writing sample and references.

Salary Range: $90,000 - $107,000

Discover the Perks of Being a City of Philadelphia Employee:

• Transportation: City employees get unlimited FREE public transportation all year long through SEPTA’s Key Advantage program. Employees can ride on SEPTA buses, subways, trolleys, and regional rail for their daily commute and more.
• Parental Benefits: The City offers its employees 8 weeks of paid parental leave.
• We offer Comprehensive health coverage for employees and their eligible dependents.
• Our wellness program offers eligibility into the discounted medical plan
• Employees receive paid vacation, sick leave, and holidays
• Generous retirement savings options are available
• Pay off your student loans faster - As a qualifying employer, City of Philadelphia employees are eligible to participate in the Public Service Loan Forgiveness program. Join the ranks of hundreds of employees who have already benefited from this program and achieved student loan forgiveness.
• Unlock Tuition Discounts and Scholarships - The City of Philadelphia has forged partnerships with over a dozen esteemed colleges and universities in the area, ensuring that our employees have access to a wide range of tuition discounts and scholarships. Experience savings of 10% to 40% on your educational expenses, extending not only to City employees but in some cases, spouse and dependents too!

Join the City of Philadelphia team today and seize these incredible benefits designed to enhance your financial well-being and personal growth!

*The successful candidate must be a city of Philadelphia resident within six months of hire

Effective May 22, 2023, vaccinations are no longer required for new employees that work in non-medical, non-emergency or patient facing positions with the City of Philadelphia. As a result, only employees in positions providing services that are patient-facing medical care (ex: Nurses, doctors, emergency medical personnel), must be fully vaccinated.

The City of Philadelphia is an Equal Opportunity employer and does not permit discrimination based on race, ethnicity, color, sex, sexual orientation, gender identity, religion, national origin, ancestry, age, disability, marital status, source of income, familial status, genetic information or domestic or sexual violence victim status. If you believe you were discriminated against, call the Philadelphia Commission on Human Relations at 215-686-4670 or send an email to [email protected].

For more information, go to: Human Relations Website: http://www.phila.gov/humanrelations/Pages/default.aspx

Compensation: 90000 to 107000 (USD) (YEARLY)