Position Overview

The Office Manager of StepStone Group in New York is an energetic professional who thrives on wearing multiple hats. The Office Manager will work closely with building management to coordinate various office maintenance needs, as well as work with various vendors contracted with the New York Office. 

Essential Job Functions:

• Manage Building/Facilities requests
  • Liaise with building management and facilities to oversee all work needed in the office suite
  • Coordinate building passes for employees
• Communicate to the office with general announcements
  • Elevator outages, conference room maintenance, fire drills, etc.
• Oversee inventory for production materials, office supplies, and kitchen refreshments
• Coordinate all office suite vendors
  • Copiers, foliage, food and beverage, shredding, etc.
• Maintain office space (offices and cubicles) for incoming and existing employees, coordinate with RobinPower system
• Maintain conference rooms
• Plan and execute Company Events for the New York Office (Summer and Year-End annual parties)
• Preparation and coordination of meetings and events such as all-team Town Halls, Leadership team meetings, offsites and other department-wide meetings, such as summer intern/analyst program, etc.
• Coordinate with IT department on all computer and office equipment needs and issues
• Reception backup
• Administrative tasks as needed
  • Coordinate mailings, schedule and book conference rooms for meetings, prepare iPads for meetings
  • Other projects as assigned
• Coordinate office space build-out and associated moves
  • Work closely with project managers assigned to office space build-out(s)
  • Coordinate all tasks associated with an office move with both internal and external stakeholders (i.e., securing moving companies, communicating to team members affected, etc.)
  • Oversee work being performed onsite

Education and/or Work Experience Requirements:

• 5+ years of office manager experience

Required Knowledge, Skills, and Abilities

• Acute attention to accuracy and detail
• Effective communication skills and strong problem-solving skills
• Energetic, motivated, and team-oriented
• Ability to function well in a high-expectation/low-oversight environment; an independent thinker and self-starter
• Ability to prioritize activities while working on multiple projects and achieve target deadlines
• Proficiency with Microsoft Outlook, Excel, Word, and PowerPoint

Other Attributes:

• Willingness to work a flexible schedule
• High level of confidentiality
• Commitment to learning

Salary Range - $65,000 - $96,000

The salary range is an estimate of pay for this position.  Actual pay may vary depending on job-related factors that can include location, education, skill, and experience. The salary range does not include any benefits or other forms of possible compensation that may be available to employees.