Office Admin
Posted on 10/11/2023
Energy Recovery

201-500 employees

Energy recovery development manufacturer
Company Overview
Energy Recovery's mission is to create technologies that solve complex challenges for industrial fluid-flow markets worldwide. Building on the company's pressure exchanger technology platform, Energy Recovery designs and manufactures solutions that make industrial processes more efficient and sustainable.
Industrial & Manufacturing

Company Stage


Total Funding





San Leandro, California

Growth & Insights

6 month growth


1 year growth


2 year growth

San Leandro, CA, USA
Experience Level
Desired Skills
Customer Service
Administrative & Executive Assistance
Customer Success & Support
  • Candidate must have a High School Diploma or equivalent
  • Minimum of one year of experience in an administrative or hospitality environment with experience in fast-paced corporate setting exhibiting progressive levels of responsibility and project accomplishment
  • Candidate must have exceptional customer service skills (“service with a smile”) and be able to greet visitors with a professional image/decorum
  • Candidate must be detail-oriented, with strong administrative and organizational skills, and be a proactive, team oriented person who can anticipate needs and take initiative
  • Strong teaming and interpersonal skills: Communicative, cooperative, respects confidentiality, friendly and professional, interacts well with wide range of people and establish strong and effective working relationships with inter-department employees, clients and vendors at all levels
  • Ability to multi-task, work on numerous projects simultaneously and use sound judgment in prioritizing tasks to meet deadlines
  • Manage assigned projects thoroughly and on time
  • Excellent verbal and written communication skills to work with a broad spectrum of internal and external clients
  • Excellent computer skills: Proficient in Microsoft Office Suite, Outlook, Internet applications
  • Ability to interface with all levels of employees, demonstrating credibility, professionalism, discretion, and confidentiality in all activities
  • Operate telephone switchboard/ to answer, screen, or forward calls, providing information, or taking messages
  • Buzz visitors in and provide visitor badges when appropriate
  • Serve as the office liaison between staff and the facilities team
  • Coordinate logistics for client and internal meetings (greeting, ordering food/beverage, etc.)
  • Purchase all supplies and inventory (office supplies, janitorial and break room). Create a cost comparison shopping online, consistent ordering and cognizant decisions for quantities and sizes, and consistency of managing of upstairs and downstairs inventory. Maintaining semi-monthly order schedule for consistent timing of fulfillment requests
  • Create system to maintain inventory of items
  • Office Supplies
  • Break Room(s) Needs
  • Food (aka Costco) Order (aka Instacart)
  • Assist Office Manager with new hire workspace needs
  • Help maintain up-to-date company intranet page
  • Coordinate with service vendors as needed (shredding, alarm, cleaners, landscape, trash, phone, IT, cameras, or any other office maintenance needs)
  • Maintain clean office needs beyond cleaning service vendor
  • Manage mail, collect, sort, distribute, or prepare mail and or deliveries
  • Be professional, reliable and punctual
  • Serve as the vital member of the admin team
  • Serve as a resource for the Events Team and Department projects, as needed
  • Update confidential company information in various programs such as TripActions and ZeroCater
  • Assist with Concur expense reports
  • Assist with travel requests (Jim)
  • Assist with events such as Thanksgiving, Halloween, and etc
  • Re-structuring our mail system (scanning and sending documents as well as organizing current Mail Boxes
  • All other projects and duties as assigned