Job Description

**Only those serving in the permanent civil service title of Principal Administrative Associate will be considered.

The Fire Department of the City of New York (FDNY) is the largest Fire Department in the United States and universally is recognized as the world’s busiest and most highly skilled emergency response agency. The Department’s main goal is to provide fire protection, emergency medical care, and other critical public safety services to residents and visitors in the five boroughs. FDNY members are sworn to serve and protect life and property and the Department works to continually educate the public in fire, life safety and disaster preparedness, along with enforcing public safety codes. Since its inception in 1865, FDNY has helped lead efforts to make New York the safest big city in the nation. This accomplishment requires a steadfast and daily commitment to maintaining the Department’s core values.

The Bureau of Procurement and Fiscal Services mission is to provide comprehensive purchasing and fiscal management for the agency. The services offered by the bureau include procurement administration, grants management, disbursement management, payment review, City tax levy budget coordination, capital project accounting, contracts administration as well as other related activities.

The Fire Department, City of New York (FDNY), seeks a per-diem Principle Administrative Associate Level 2 in the Bureau of Fiscal Services. Reporting directly to the Deputy Agency Chief Contracting Officer, the successful candidate will perform the facilitation and accurate monitoring and reporting of all DHS grant funded projects; tracking procurements and expenditures for all DHS grant projects; ensuring grant funds are effectively and appropriately liquidated within grant terms and; ensuring all reporting info is complete, accurate and in compliance with oversight requirements.
Assist the OTPS Grants Facilitator in administration of the citywide Grant Tracking System (GTS). Monitors GTS data to ensure timely and accurate reporting of DHS and NIOSH Grant funded assets with a unit value of $5,000 or more as per federal reporting requirements.
Review email requests from Grant Project Mangers to verify grant funds in advance of P-Card spending. Ensure that anticipated P-Card purchases are recorded in the Grant Status Sheet under the correct project lines so that allocation balances are current and accurate to prevent overspending in any grant project line. Respond to unit P-Card inquiries utilizing the online banking utility to provide monthly spend balances, transaction status, etc., as requested.
Assist in the regular review of quarterly Fiscal Cost Reports for each grant award prior to submission to Revenue for federal reimbursement.
Perform related special projects as required.

Qualifications

1. A baccalaureate degree from an accredited college and three years of satisfactory full-time progressively responsible clerical/administrative experience, one year of which must have been in an administrative capacity or supervising staff performing clerical/administrative work of more than moderate difficulty; or
2. An associate degree or 60 semester credits from an accredited college and four years of satisfactory full-time progressively responsible clerical/administrative experience including one year of the administrative supervisory experience described in "1" above; or
3. A four-year high school diploma or its educational equivalent approved by a State’s department of education or a recognized accrediting organization and five years of satisfactory full-time progressively responsible clerical/administrative experience including one year of the administrative supervisory experience as described in "1" above;
4. Education and/or experience equivalent to "1", "2", or "3" above. However, all candidates must possess the one year of administrative or supervisory experience as described in "1" above. Education above the high school level may be substituted for the general clerical/administrative experience (but not for the one year of administrative or supervisory experience described in "1" above) at a rate of 30 semester credits from an accredited college for 6 months of experience up to a maximum of 3½ years.