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Office and Facilities Manager
Posted on 6/15/2022
INACTIVE
Locations
Austin, TX, USA
Experience Level
Entry
Junior
Mid
Senior
Expert
Desired Skills
Leadership
Management
Research
Requirements
  • 5+ years' experience in a fast-paced, start-up style environment
  • Solid experience with facilities management, remodeling and restacks
  • An understanding of building infrastructure fundamentals
  • Experience with travel logistics, catering/hospitality and event management
  • High resiliency to competing priorities and uncompromising focus on quality
  • Ability to build strong relationships and credibility across a broad range of stakeholders
  • Professional verbal and written communication skills
  • Excellent organisation and leadership skills
  • Patience and understanding when analysing data and its use in critical problem solving
Responsibilities
  • Ownership, planning and execution of all Office Operations initiatives, such as:
  • Facilities management
  • Remodeling
  • Personnel moves
  • Front of house and receptionist duties during the initial phase of our office opening
  • External vendor management
  • Health & safety
  • Office administration
  • On-site daily catering and provision of food & beverages
  • Local support for travel and events
  • Establish and maintain effective communication and strong relationships across the organisation with the goal of creating a best-in-class employee experience
  • In partnership with Optiver's Head of Office Operations, establish high-level goals, policies and processes based on business impact and return on investment
  • Provide oversight on all aspects of space planning, including working with business leaders to understand ongoing short and long-term space requirements, tracking and reporting on occupancy/capacity, and working with external partners including building management, general contractors and individual trades
  • Support senior leader alignment and communication around any office or space renovations and act as point of escalation on such projects
  • Monitor SLAs, KPIs and contractual agreements of external partners. Where required, evaluate alternative providers and support necessary change management
  • Oversee the local Office Operations budget ensuring the proper procedures are in place to track, analyse and report costs on a regular basis
  • Partner with IT Operations on crossover facilities projects
  • Align office administration with the overarching approach and utilization of applications across Optiver offices
  • Support Optiver's travel and events teams with local research, planning and day-of supervision/execution
  • Collaborate with Recruitment and HR to find on-going opportunities to support a strong culture and retention of top talent, ensuring an excellent employee experience
Optiver US

201-500 employees

Trading firm that provides market-based services
Company mission
Optiver's mission is to improve the market unites us. The firm operates as a market maker on many exchanges and asset classes.
Benefits
  • Transparent bonus structure
  • Top tier benefits
  • Generous vacation time
  • Health and wellness programs
Company Values
  • Senior staff’s commitment to mentorship and guidance as you progress in your career
  • Ethos of internal collaboration and external competition—when the firm does well, we all do well
  • Organization-wide commitment to excellence and non-stop improvement
  • Facilitation of global transfer opportunities between offices