Event Coordinator

POSITION:          Event Coordinator

DEPARTMENT:  Event Services

REPORTS TO:    Senior Event Manager / Director of Event Services

FLSA STATUS:   Salaried, Exempt

LEGENDS & ASM GLOBAL

Two powerhouse companies have joined forces to redefine excellence in sports, entertainment, and live events. Together, we combine unmatched expertise with a global reach, offering end-to-end solutions – from venue development and event booking to revenue strategy and hospitality.

Legends brings a 360-degree, data-driven approach across Global Partnerships, Hospitality, Merchandise, and Attractions, working with top-tier clients to deliver exceptional experiences.

ASM Global, the world leader in venue management and live event production, oversees 350+ iconic venues stadiums, arenas, conventions centers and theaters.

Our organization is committed to building an inclusive, innovative environment where differences drive solutions that benefit our team members, guests, and partners. Guided by our values of respect, integrity, and accountability, we create a workplace where everyone can succeed. Are you ready to be part of the team that is transforming live entertainment? Join us to make legends happen!

THE ROLE

The Event Coordinator provides professional client services support in the planning, organization, and management of events within the facility. This role also monitors the logistics of events, and all event coordination tasks after events are booked through the conclusion of the event.

Essential Duties and Responsibilities

• Works under the direct supervision of the Senior Event Manager.
• Supports Event Manager in planning and organizing event logistics in coordination with stakeholders.
• Manages in-house events, maintaining close contact with clients and facility staff to ensure successful execution.
• Coordinates activities with service contractors and internal departments for event needs.
• Guides stakeholders by interpreting and explaining contract provisions, policies, and procedures.
• Coordinates event groups of up to 200 people; keeps clients informed about key deadlines such as floor plan submissions, meeting room set-up specifications, insurance requirements, invoicing, and other relevant details.

• Provides clear, concise, and timely communication of event requirements to appropriate Operations personnel.
• Assists in scheduling operational set-ups and monitors facility operations to ensure service delivery.
• Serves as the primary liaison between clients and facility departments throughout the event process.
• Monitors in-house events and follows up on all client requests and concerns to ensure a successful experience.
• Attends planning, organizational, and other relevant facility and event meetings in support of smooth operations.
• Performs other duties as assigned.

Qualifications

To perform this job successfully, an individual must be able to perform each essential duty with energy and enthusiasm. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Education and/or Experience          

• High School Diploma or GED.
• 1 to 2 years related experience and/or training.

• An equivalent combination of education and experience.
• Bachelor’s degree from an accredited two-year college or university, preferred.
• Working knowledge of the principles of facility management, services, and equipment for a similar facility.

Skills and Abilities  

• Working knowledge of facility management principles, services, and equipment relevant to large venues or similar facilities.
• Willingness to learn and become proficient in event management and design software.
• Strong organizational, planning, and time management skills; able to prioritize multiple projects and meet deadlines.
• Excellent verbal and written communication, presentation, and interpersonal skills.
• Demonstrated problem-solving ability and success working in fast-paced environments.
• Professional appearance, presentation, and work ethic.
• Maintains a positive, professional image and builds effective rapport with clients.
• Bilingual (English/Spanish) preferred.
• Ability to work effectively under pressure, with minimal supervision, and interact professionally with all levels of staff and clients.

• Flexibility to work long and irregular hours, including evenings, weekends, and holidays as required by event schedules.

Computer Skills   

• Proficient in Microsoft Office Suite programs, particularly Microsoft Word, Excel, and Power Point.
• AutoCAD or comparable diagram drafting software a plus. 
• Momentus Elite (VenueOps) or comparable event planning software a plus.

COMPENSATION

Competitive salary, commensurate with experience, and a generous benefits package that includes medical, dental, vision, life and disability insurance, paid vacation, and 401k plan.

WORKING CONDITIONS

Location: On Site Broward County Convention Center

Physical Demands

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Performs the physical duties of the job; walking/standing extensively, maneuvering to all areas of the facility, working inside/outside the building, using a two-way radio, and occasionally lifting up to 30 pounds.
• While performing the duties of this job, the employee is regularly required to move around the facility; to stand for long hours during events; talk and hear. This position may require work inside or outside of the building, as needed by events.

NOTE:

The essential responsibilities of this position are described under the headings above. They may be subject to change at any time due to reasonable accommodation or other reasons. Also, this document in no way states or implies that these are the only duties to be performed by the employee occupying this position.

Legends & ASM Global is an Equal Opportunity/Affirmative Action employer, and encourages Women, Minorities, Individuals with Disabilities, and protected Veterans to apply. VEVRAA Federal Contractor.