Senior Executive Assistant

26WD97942

Position Overview

Autodesk is transforming how the world is designed and made. Within our Interactive Graphics, Media & Entertainment group, we empower customers to communicate ideas, validate designs, and make critical decisions across the entire design & make lifecycle, and partner with the world’s leading storytellers and creators pushing the boundary of what’s possible.

We are seeking a highly experienced Senior Executive Assistant to support a C-level executive. This role goes beyond traditional administrative support—you will act as a strategic partner, trusted advisor, and operational backbone to ensure the executive and leadership team operate at peak effectiveness.

This position requires exceptional organizational rigor, sound judgment, and a proactive mindset. The ideal candidate is detail-oriented, highly accountable, and thrives in a fast-paced, high-stakes environment where accuracy is critical.

You will report to our Executive Vice-President, Interactive Graphics, Media & Entertainment, and this position is hybrid, working from our San Francisco office.

Responsibilities

• Manage and optimize the executive’s complex calendar, including prioritization, conflict resolution, and strategic time management across global time zones

• Serve as a gatekeeper and advisor on time allocation, ensuring alignment with business priorities

• Anticipate needs, identify potential issues, and proactively implement solutions before problems arise

• Prepare the executive for meetings with briefings, agendas, and relevant materials

• Handle highly confidential information with discretion and sound judgment

• Partner closely with the Chief of Staff to drive operating cadence, including leadership meetings, agendas, follow-ups, and communications

• Track action items and ensure timely completion across the leadership team

• Maintain meeting logs, communication channels, and documentation to support organizational clarity

• Provide occasional meeting support (notes, summaries, distribution of materials)

• Lead end-to-end logistical planning and execution of leadership events, including:

  • Quarterly leadership team offsites

  • Annual Extended Leadership Team (XLT) offsite

• Own all event logistics: venue sourcing, travel coordination, scheduling, materials preparation, on-site execution, and post-event follow-ups

• Partner with the Chief of Staff and leadership team to support the delivery of the agenda and content

• Ensure seamless execution by anticipating needs, managing timelines, and handling all operational details with precision

• Develop contingency plans and troubleshoot in real time to ensure a high-quality, frictionless experience

• Coordinate complex domestic and international travel, including detailed itineraries

• Manage expense reporting, departmental budgets, and invoice processing

• Serve as point of contact for departmental purchases and vendor coordination

• Ensure timely processing and accuracy of all financial and administrative tasks

• Act as a liaison between the executive and senior leaders, internal teams, and external partners

• Build strong cross-functional relationships and collaborate effectively with other Executive Assistants

• Communicate clearly, professionally, and with precision across all levels of the organization

• Help drive alignment, clarity, and efficiency across teams

• Identify opportunities to improve processes, systems, and ways of working

• Demonstrate ownership and accountability for outcomes—not just tasks

• Maintain a high bar for quality, accuracy, and responsiveness in all deliverables

Minimum Qualifications

• 6+ years of experience supporting C-level executives

• Proven experience managing complex calendars, global travel, and executive operations

• Strong track record of operating in fast-paced, high-demand environments

• Exceptional organizational skills and attention to detail

• Experience planning and executing large-scale events and offsites

About Autodesk

Welcome to Autodesk! Amazing things are created every day with our software – from the greenest buildings and cleanest cars to the smartest factories and biggest hit movies. We help innovators turn their ideas into reality, transforming not only how things are made, but what can be made.

We take great pride in our culture here at Autodesk – it’s at the core of everything we do. Our culture guides the way we work and treat each other, informs how we connect with customers and partners, and defines how we show up in the world.

When you’re an Autodesker, you can do meaningful work that helps build a better world designed and made for all. Ready to shape the world and your future? Join us!

Benefits

From health and financial benefits to time away and everyday wellness, we give Autodeskers the best, so they can do their best work. Learn more about our benefits in the U.S. by visiting https://benefits.autodesk.com/

Salary is one part of Autodesk’s competitive compensation package. For U.S.-based roles, we expect a starting base salary between $94,000 and $168,190. Offers are based on the candidate’s experience and geographic location, and may exceed this range. In addition to base salaries, our compensation package may include annual cash bonuses, commissions for sales roles, stock grants, and a comprehensive benefits package.

Equal Employment Opportunity

At Autodesk, we're building a diverse workplace and an inclusive culture to give more people the chance to imagine, design, and make a better world. Autodesk is proud to be an equal opportunity employer and considers all qualified applicants for employment without regard to race, color, religion, age, sex, sexual orientation, gender, gender identity, national origin, disability, veteran status or any other legally protected characteristic. We also consider for employment all qualified applicants regardless of criminal histories, consistent with applicable law.

Diversity & Belonging

We take pride in cultivating a culture of belonging where everyone can thrive. Learn more here: https://www.autodesk.com/company/diversity-and-belonging

Are you an existing contractor or consultant with Autodesk?

Please search for open jobs and apply internally (not on this external site).