Archives Specialist

Description

The Archives Specialist will provide archival and records management services at the facility in Forestville, MD. The Archives Specialist will support the accessioning, processing, preservation, and intellectual control of agency archival materials, ensuring long-term accessibility and compliance with federal standards and regulations. This role requires a detail-oriented professional with strong archival training, technical skills, and the ability to communicate effectively with government staff.

Responsibilities

• Conduct initial processing of records, accessions, and donations.
•  Develop finding aids and tools to enhance access to record collections.
•  Strengthen intellectual control over record collections through arrangement and description.
•  Perform basic document preservation to ensure the long-term viability of archival materials.
•  Interpret and apply government policies, regulations, and directives as directed by the client.
•  Prepare written reports, documentation, and other archival program deliverables.
•  Communicate effectively with colleagues, supervisors, and executive-level personnel.
•  Utilize Microsoft Office and related software for documentation and reporting.

Requirements

• Master’s Degree in Library/Information Studies with a focus in Archival Studies from a recognized graduate program (e.g., University of Maryland, University of Texas–Austin, etc.).
•  Minimum of two (2) years of relevant professional archival experience.
•  Proficiency in basic document preservation methods.
•  Demonstrated experience in developing finding aids and processing archival accessions.
•  Strong communication skills, both oral and written.
•  Ability to read, interpret, and apply government policy and regulations.
•  Physical ability to lift at least 40 pounds.
•  Proficiency with Microsoft Office applications.
•  Highly detail-oriented with excellent organizational skills.
•  Experience working in a federal archives, library, or records management program.
•  Familiarity with federal records schedules, metadata standards, and archival best practices.
•  Knowledge of digital preservation and electronic records management.
•  Ability to work independently and as part of a team in a structured government environment

Physical Requirements

• Ability to lift and move boxes up to 40 pounds and push/pull carts. 
• Ability to stand, bend, reach, and move throughout the work location as needed. 
• Ability to handle delicate materials with fine motor skills and perform repetitive motions. 
• Ability to sit and work at a computer for extended periods.

Benefits

• Health Care Plan (Medical, Dental & Vision)
• Retirement Plan (401k, IRA)
• Life Insurance (Basic, Voluntary & AD&D)
• Paid Time Off (Vacation, Sick & Public Holidays)
• Family Leave (Maternity, Paternity)
• Short Term & Long-Term Disability
• Training & Development

EEO Statement

The company and its subsidiaries are an equal opportunity employer and celebrate the population of differences and does not discriminate in its hiring/hiring practices, regardless of race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, veteran status, or any other characteristic protected by law.

Nothing in this job specification restricts management’s right to assign or reassign duties and responsibilities to this job at any time. 

Critical features of this job are described under various headings above. They may be subject to change at any time due to reasonable accommodation or other reasons. The above statements are strictly intended to describe the general nature and level of the work being performed. They are not intended to be construed as a complete list of all responsibilities, duties, and skills required of employees in this position.

This job description in no way states or implies that these are the only duties to be performed by the employee(s) incumbent in this position. Employees will be required to follow any other job-related instructions and to perform any other job-related duties requested by any person authorized to give instructions or assignments. All duties and responsibilities are essential functions and requirements and are subject to possible modification to reasonably accommodate individuals with disabilities. 

To perform this job successfully, the incumbents will possess the skills, aptitudes, and abilities to perform each duty proficiently. 

Some requirements may exclude individuals who pose a direct threat or significant risk to the health or safety of themselves or others. The requirements listed in this document are the minimum levels of knowledge, skills, or abilities. This document does not create an employment contract, implied or otherwise, other than an “at will” relationship.