Talent & People Coordinator

Position Overview

We are seeking a highly organized and detail-oriented Talent & People Coordinator to provide comprehensive & strategic support to our Talent Acquisition and People Operations teams. This role focuses on coordinating logistics, managing administrative tasks, and ensuring smooth day-to-day operations. The ideal candidate will excel at multitasking, have strong organizational skills, and take pride in providing exceptional support in a fast-paced environment.

Key Responsibilities

Talent Acquisition Support

• Interview Scheduling: Coordinate and schedule candidate interviews, managing complex calendars across multiple interviewers and time zones

• Travel Administration: Book and manage all aspects of candidate travel including flights, hotels, and transportation arrangements

• Materials Preparation: Prepare and organize interview packets, candidate resumes, evaluation forms, and other interview materials

• Data Entry & Tracking: Maintain accurate records in applicant tracking system (ATS) and ensure updated candidate status throughout the hiring process

• Communication Coordination: Send confirmation emails, interview details, and follow-up communications to candidates and hiring teams

• Process Improvement: Coordinate candidate experience improvements and talent acquisition strategies in collaboration with the talent acquisition team

People Operations Administrative Support

• Onboarding Administration: Coordinate new hire paperwork, collect required documents, and manage onboarding checklists and timelines

• File Management: Maintain organized employee files ensuring compliance with record-keeping requirements

• Benefits Administration Support: Assist employees with benefits enrollment paperwork and coordinate with benefits providers

• Meeting Support: Schedule meetings, prepare materials, take notes, and distribute meeting summaries for HR team meetings

• Vendor Coordination: Manage communications with background check companies, drug testing facilities, and other HR vendors

Required Qualifications

• High school diploma required; associate or bachelor's degree preferred

• 2+ years of People Operations or Recruiting experience

• HRCI or SHRM certification; any level

• Experience with scheduling software, travel booking, and basic database management 

• Previous experience with applicant tracking systems (ATS) or HR information systems

• Experience with travel booking platforms 

• Solid understanding of HR processes and terminology

• Exceptional accuracy when handling data entry, scheduling, and document preparation

• Preferred: Experience in a fast-growing/scaling environment