Office Coordinator
Triumvirate Environmental, one of the largest environmental services firms in North America, is looking for a professional Office Coordinator to join their team.
Triumvirate provides leading institutions in the higher education, life sciences, healthcare, and industrial sectors with diverse services and advice to assist them with compliance management. At Triumvirate, we strive to WOW both our employees and our customers. Our unique culture fosters growth, development, education, and creativity.
This position will be located onsite, Monday – Friday, in their Somerville, MA corporate office. This is not a remote opportunity.
As the Office Coordinator, you will ensure the smooth operation of the office and contribute to the overall efficiency and productivity of the organization by:
- Ensuring that all office equipment and furniture are operational and working properly (coffee machines, mail machines, printers etc.)
- Managing, maintaining, and ordering office and kitchen supplies.
- Performing backup receptionist and front desk duties: professionally greeting visitors and directing phone calls, processing, and accepting company mail and packages.
- Approving invoices and purchase orders.
- Professionally negotiating and managing vendor contracts, as well as being the point of contact for all office vendors.
- Coordinating and assisting with in-house or off-site activities, parties, celebrations, and conferences.
- Creating company organizational charts, employee business cards and security badges.
- Coordinating use of the conference rooms, team spaces, offices, and cubicles, and updating automatic reserve system for conference rooms as well as additional offsite meeting space as necessary.
- Performing additional duties assigned by management.
Most important responsibility:
- WOW! Internal and external customers
Required Experience and Capabilities:
- Bachelor’s degree preferred.
- Strong written and verbal communication skills and be able to effectively communicate with all levels of personnel including executive management.
- Ability to prioritize and multi-task while applying attention to detail.
- Process and Systems oriented.
- Ability to work in a fast-paced environment, set priorities, take initiative, and follow through with assigned tasks and projects.
- Technology savvy, knowledgeable about office technology and proficient in Microsoft Office.
Benefits:
- Health, Dental and Vision Insurance
- 401(K) retirement savings plan with co. contribution
- Very Generous Tuition Reimbursement Program
- Health & Wellness benefits
- TONS of safety training for some positions with opportunities for external trainings and certifications
- Paid time off and select paid holidays.
- Mentorship & Career Succession Planning
- Opportunity to be involved with employee-led resource groups.
- Relocation Opportunities
- Auto/Home insurance discounts, pet assistance discount plans, discounted movie passes & more!
For further information on Triumvirate & the exciting work that we are doing in the industry, please visit our LinkedIn page - Triumvirate LinkedIn – and follow us on Instagram @triumvirateenvironmental
The requirements listed above are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Individuals with Disabilities and Protected Veterans are encouraged to apply. Triumvirate is an Equal Opportunity Employer (EOE).
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