Payroll & Admin Specialist

sennder is Europe’s leading digital freight forwarder. In the traditional logistics industry, we are moving fast to digitize and automate all road logistics processes. We move trucks with the power of data to unlock endless and sustainable capacity at exceptional quality. Get to know us better by reviewing our "About Us" presentation.  

We are a growing team looking for a Payroll & Admin Specialist in the HR/People department to help us on our journey to revolutionize road freight logistics. The role is located in our Barcelona office.

WHAT YOU WILL DO …

As a Payroll & Admin Specialist you are the first point of contact for many of our colleagues, supporting them throughout the entire employee lifecycle from onboarding to offboarding. You will play a key role in ensuring smooth payroll processing, benefits administration and compliance with labor laws while maintaining accurate employee records.

Beyond operations tasks, you will also have the opportunity to work on strategic projects that enhance employee experience and drive process improvements. While your main focus will be collaborating with your Iberia colleagues, there will be scope to work with your colleagues based in Amsterdam, Paris, Wroclaw and other locations.

Some of your daily tasks will include the following. We are looking for people with a broad range of knowledge/skills but there is scope to be an expert on our team as well.

• Onboarding: Manage employment agreements and handle general contract management, collect necessary documents and employee information, organize and manage personnel records, including contracts, personal documentation and related files, coordinate pre onboarding, ensure compliance with mandatory training and policies. 
• Payroll: Prepare and process payroll by accurately compiling and verifying data related to employee attendance, absences, overtime, bonuses and collaborate with the external provider for the correct payroll processing, ensure tax compliance, respond to employee payroll queries and discrepancies.
• Benefits & Compensation: Administer benefits, oversee leave management (vacation, sick leave, parental leave), ensure compliance with benefits related laws.
• HR Systems & Data Management: Analyze HR metrics and support with HR reporting that is needed for many stakeholders in the organization by utilizing internal HRIS, maintain employee records and HRIS systems, ensure GDPR/data privacy compliance, improve automation of HR processes where possible.
• Labor Law & Compliance: stay updated on local labor laws and regulations, ensure employment contracts and policies comply with legal requirements, handle work permits and visa processes when needed, oversee disciplinary actions and grievance procedures, manage internal audits and government reporting requirements, support investigations related to workplace disputes.
• Offboarding: manage resignations/terminations processes, coordinate final payroll and benefits adjustments, ensure return of company assets and access deactivation, handle legal and compliance steps.
• Contribute to team projects

WHAT WE ARE LOOKING FOR …

• 3+ years of experience with general administrative people topics such as Spanish labor law, payroll, absence and contract management, forms and certificates,
• Fluency in English and Spanish
• Excellent communication and organization skills, a proactive mindset and high service orientation
• Detail-oriented approach to work and ability to handle confidential information and solution seeker.
• Someone who is resilient and wants to be part of an exciting scale up adventure at sennder!

WHAT YOU CAN EXPECT…

At sennder, we want to maximize the individual potential of all employees and reinforce an inclusive culture and environment of continuous learning that empowers people to succeed as a team. In addition to humility, we value commitment, team spirit and respect to build fruitful collaboration across teams. Learn more about who we are on our career site. 

• Dynamic scale-up with an international team of 2000+ people, 74+ nationalities spread across 27 European offices. With English as our common language, we are able to work together.
• Learning and development on the job and with the support of a bi-annual review process, learning allowance, high potential programs, sennder onboarding academy, and internal trainings.
• Various opportunities to connect with colleagues through regular team events and company get-togethers such as our highly anticipated sennder Summer Camp.
• We prioritize employee engagement and mental well-being by fostering a supportive environment through the Likeminded platform and conducting regular employee satisfaction surveys. 
• Hybrid work model where you seamlessly merge virtual productivity and in-office collaboration with your colleagues.
• Vibrant offices complete with healthy snacks, focus zones, and social areas to connect with your colleagues. Click here for a virtual tour and better yet, hope to see you soon!

We value passion and leadership,  we're as interested in your character as we are in your talent. Please apply, even if you feel you only meet part of our listed criteria. Diversity drives our innovation and we offer a collaborative, dynamic, and international work environment. Just be yourself. We are excited to meet you and for you to join us in shaping the future of the logistics industry in Europe.

If you have any questions or need special accommodation please reach out to us at [email protected]. As soon as you apply your journey with sennder begins.