Job Posting Title:
IACUC Coordinator, Office of Research Support and Compliance
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Hiring Department:
Office of Research Support and Compliance
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Position Open To:
All Applicants
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Weekly Scheduled Hours:
40
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FLSA Status:
Exempt
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Earliest Start Date:
Immediately
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Position Duration:
Expected to Continue
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Location:
AUSTIN, TX
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Job Details:
General Notes
The Office of Research Support and Compliance at the University of Texas at Austin functions to ensure that all research conducted at the University is in compliance with applicable laws, regulations, and University policies. The ORSC supports the compliance committees providing oversight to human subjects research (Institutional Review Board), animal research (Institutional Animal Care and Use Committee), use of biohazardous agents, toxins and use of recombinant or synthetic nucleic acids (Institutional Biosafety Committee), and financial conflict of interest in research (Objectivity in Research Committee). In addition, ORSC provides resources and education on issues of research integrity and research security. The Office of Research Support and Compliance is within the portfolio of the Vice President for Research, Scholarship and Creative Endeavors.
UT Austin offers a competitive benefits package that includes:
100% employer-paid basic medical coverage
Retirement contributions
Paid vacation and sick time
Paid holidays
Eligible for hybrid work
Please visit our Human Resources (HR) website to learn more about the total benefits offered.
Purpose
The IACUC Coordinator provides administrative support for IACUC functions. Works independently to coordinate and plan committee functions such as semi-annual program review and monthly full committee meetings. Maintains meticulous documentation of all committee business.
Responsibilities
Coordinates IACUC committee activities including scheduling monthly meetings, creating agendas, and managing member attendance. Records and produces official minutes of all meetings. Performs editorial review of minutes to ensure proper documentation of IACUC actions. Assists with post-committee meeting correspondence. Assists with preparation for AAALAC accreditation.
Coordinates and plans IACUC semi-annual inspections. Prepares detailed written memos of review findings including suggestions for correction. Provides continuing education and inspection materials for IACUC members and research staff. Monitors completion of corrective actions. Provides reports to the IACUC. Coordinates ad hoc inspections when necessary.
Coordinates and plans IACUC program reviews including but not limited semi-annual review and periodic review of guidelines, policies and procedures. Oversees the maintenance of IACUC policies, guidelines, and Standard Operating Procedures (SOPs). Provides support to Associate Director to complete any corrective actions.
Coordinates investigations for concerns, non-compliance and adverse events. Prepares correspondence between the IACUC and investigators. Drafts reporting letters to oversight bodies. Ensures all required correspondence is sent in a timely manner.
Provides guidance and support related to IACUC functions to the animal research community. Serves as a liaison between departments, investigators, and research staff. Provides timely and accurate IACUC correspondence and written reports. Maintains up-to-date knowledge of state and federal regulations related to laboratory animal care and use.
Cross-trains with other IACUC roles to serve as a back-up. In assigned area of responsibility, reviews operating procedures for efficiency and effectiveness, makes minor changes or recommends major changes or improvements. Engages in planning and decisions related to new or changed procedures.
Other related functions as assigned.
Required Qualifications
Bachelor’s degree in a relevant field and three years of experience coordinating or administering a program.
Ability to plan and carry out responsibilities independently.
Ability to interpret policies and procedures to solve unusual and/or difficult problems.
Ability to work collaboratively within and across teams. Ability to effectively communicate with university administrators, faculty, post docs and students in a collegial manner.
Demonstrated ability to present written information, ideas, and concepts in a clear, concise, and professional manner.
Strong attention to detail.
Ability to maintain confidentiality of sensitive information.
Effective planning and organizational skills.
Ability to set priorities, meet deadlines, and manage multiple projects.
Experience using computer applications.
Relevant education and experience may be substituted as appropriate.
Preferred Qualifications
One year of experience working in research, preferably with animals, or in research compliance.
Experience with meeting coordination.
Demonstrated experience writing guidelines, standard operating procedures, and training materials.
Salary Range
$65,000+ depending on qualifications
Working Conditions
May work around standard office conditions.
Repetitive use of a keyboard at a workstation
Occasional travel is required.
Required Materials
Resume/CV
3 work references with their contact information; at least one reference should be from a supervisor
Letter of interest
Please mark "yes" on the application for required materials. Failure to attach all additional materials listed may affect candidates being considered for the position.
Important for applicants who are NOT current university employees or contingent workers: You will be prompted to submit your resume the first time you apply, then you will be provided an option to upload a new Resume for subsequent applications. Any additional Required Materials (letter of interest, references, etc.) will be uploaded in the Application Questions section; you will be able to multi-select additional files. Before submitting your online job application, ensure that ALL Required Materials have been uploaded. Once your job application has been submitted, you cannot make changes.
Important for Current university employees and contingent workers: As a current university employee or contingent worker, you MUST apply within Workday by searching for Find UT Jobs. If you are a current University employee, log-in to Workday, navigate to your Worker Profile, click the Career link in the left hand navigation menu and then update the sections in your Professional Profile before you apply. This information will be pulled in to your application. The application is one page and you will be prompted to upload your resume. In addition, you must respond to the application questions presented to upload any additional Required Materials (letter of interest, references, etc.) that were noted above.
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Employment Eligibility:
Regular staff who have been employed in their current position for the last six continuous months are eligible for openings being recruited for through University-Wide or Open Recruiting, to include both promotional opportunities and lateral transfers. Staff who are promotion/transfer eligible may apply for positions without supervisor approval.
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Retirement Plan Eligibility:
The retirement plan for this position is Teacher Retirement System of Texas (TRS), subject to the position being at least 20 hours per week and at least 135 days in length.
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Background Checks:
A criminal history background check will be required for finalist(s) under consideration for this position.
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Equal Opportunity Employer:
The University of Texas at Austin, as an equal opportunity/affirmative action employer, complies with all applicable federal and state laws regarding nondiscrimination and affirmative action. The University is committed to a policy of equal opportunity for all persons and does not discriminate on the basis of race, color, national origin, age, marital status, sex, sexual orientation, gender identity, gender expression, disability, religion, or veteran status in employment, educational programs and activities, and admissions.
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Pay Transparency:
The University of Texas at Austin will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor’s legal duty to furnish information.
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Employment Eligibility Verification:
If hired, you will be required to complete the federal Employment Eligibility Verification I-9 form. You will be required to present acceptable and original documents to prove your identity and authorization to work in the United States. Documents need to be presented no later than the third day of employment. Failure to do so will result in loss of employment at the university.
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E-Verify:
The University of Texas at Austin use E-Verify to check the work authorization of all new hires effective May 2015. The university’s company ID number for purposes of E-Verify is 854197. For more information about E-Verify, please see the following:
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Compliance:
Employees may be required to report violations of law under Title IX and the Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act (Clery Act). If this position is identified a Campus Security Authority (Clery Act), you will be notified and provided resources for reporting. Responsible employees under Title IX are defined and outlined in HOP-3031.
The Clery Act requires all prospective employees be notified of the availability of the Annual Security and Fire Safety report. You may access the most recent report here or obtain a copy at University Compliance Services, 1616 Guadalupe Street, UTA 2.206, Austin, Texas 78701.
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