HR Admin – Time & Scheduling Coordinator

POSITION SUMMARY:

Marathon Petroleum Company has an opening for a Time & Scheduling Coordinator within the Human Resources Department at itsIllinois Refining Division.This position reports to the Human Resources Director and is located in Robinson, IL.

This role will provide payroll and scheduling support services primarily to hourly employees at the refinery utilizingWorkForce software to ensure time and gross pay are correct and Indeavor software to complete hourly work schedules. The successful candidate will ensure employees are compensated accurately and timely, based on Company pay practices and procedures, and legal requirements. This position will also be responsible for various duties such as employee reporting, on-boarding/off-boarding activities, and community engagement initiatives. 

KEY RESPONSIBILITIES: 

• Serves as site scheduling and timekeeping subject matter expert, including the coordination of salary timekeeping efforts with other departments.

• Coordinates with corporate payroll team to handle biweekly payroll processing, pay adjustments, and implement process changes as necessary while adhering to all timekeeping and scheduling deadlines.

• Engages leaders regarding exceptions to employee schedules such as, but not limited to, shift trades, call-ins, callouts, pay code edits, rule violations, and schedule changes.

• Works with HR Business Partners to coordinate and facilitate site specific programs such as job bidding, absence control, and fatigue risk management to ensure accurate tracking and administration.

• Creates and maintains schedules for personnel (mainly hourly) ensuring compliance with the following: operational guidelines and MPC pay practices, policies, and procedures. Coordinates timekeeping and scheduling training for new hires and new supervisors as needed.

• Provides reporting and research support for various timekeeping, scheduling, and payroll data requests. Performs troubleshooting and assists personnel in the resolution of scheduling, timekeeping, and payroll issues.

• Manages timekeeping approval and audit process for hourly employees to ensure accurate payroll in accordance with MPC pay practices, policies, and procedures. Maintains confidentiality throughout the entire process.

• Keeps current on MPC time and scheduling policies, procedures, and applicable laws ensuring accurate administration.

ADDITIONAL RESPONSIBILITIES:

• Required to work holidays when payroll closeouts are on a company recognized holiday. 

• Supports various human resources functions and performs related administrative duties, such as employee reporting, on-/off-boarding tasks, company housing-related items, and community involvement activities, including developing new/improved approaches to methods/techniques.

• Reviews human resources data, compiles reports and develops information and material.

• May administer, monitor, and maintain documentation for assigned site HR programs. 

EDUCATION AND EXPERIENCE:

Minimum (Required) Qualifications 

• High School Diploma or equivalent.

• Two (2) years of time keeping, scheduling, record keeping, or relevant experience.

• A valid driver’s license.

• Must be authorized to work in the U.S. on a full-time indefinite basis without the need for employment visa sponsorship now or in the future. 

Preferred Qualifications

• Two (2) years of Human Resources or relevant clerical/administrative support experience.

• Completion of a 2-year associate’s or a 4-year bachelor’s degree.

• Experience working with large, complex payroll processes involving different pay rules and work schedules is highly preferred.

• Experience using HR software (e.g., Workday),payroll/timekeeping software (e.g., Workforce) and scheduling software (e.g., Indeavor).

• Experience assisting with or leading community engagement activities.

SKILLS:

• Self-motivated with the ability to adapt seamlessly to changing priorities and deadlines.

• High level of accuracy and urgency with the ability to prioritize work, work under pressure, and comply with strict deadlines is critical.

• Ability to critically think through payroll issues and take initiative to solve the issues.

• Team oriented with the ability to clearly communicate and collaborate.

• Proficiency in the current Microsoft Suite.