Donor Relations Coordinator

At Brandeis University, we believe every act of generosity tells a story—and our Donor Relations team ensures those stories are honored and celebrated. We are seeking a detail-oriented and collaborative Donor Relations Coordinator to join our Institutional Advancement division. This role is central to keeping our donor recognition and stewardship efforts running smoothly, with a focus on database management, administrative support, and donor acknowledgement processes.

Why Join Us?

As part of a globally recognized research university, you will work in a mission-driven environment where philanthropy directly supports student success, faculty excellence, and groundbreaking research. This is an opportunity to build valuable skills in donor relations and advancement while contributing to a team dedicated to cultivating meaningful relationships with Brandeis supporters.

The hiring range for this position is $26.37/hr. - $29.67/hr.

Key Responsibilities

• Be the operational backbone of the team: Provide day-to-day administrative support, including managing donor files (digital and archive), correspondence, and office needs.
• Coordinate communications with care: Oversee the production of donor letters, acknowledgements, tribute cards, and giving society mailings—including vendor management and timely execution.
• Support donor stewardship programs: Assist with scholarship, fellowship, and faculty chair stewardship in partnership with senior colleagues, ensuring donor intent is honored.
• Lead the acknowledgement process: Independently manage acknowledgements for all gifts under $5,000 and student contributions using Pledgemine.
• Manage data with precision: Maintain donor records in the advancement database, ensuring accuracy and timeliness. Create reports, queries, and exports; and prepare data for mail merges, pivot tables, and other complex tasks in Excel.
• Guide student workers: Supervise and mentor student employees, ensuring their contributions support the team’s goals.

Qualifications

• Bachelor’s degree strongly preferred.
• 1–3 years of related work experience, ideally in advancement, higher education, or administrative support.
• Strong attention to detail, organizational skills, and ability to manage multiple projects simultaneously.
• Proficiency with databases (knowledge of advancement/CRM databases a plus) and advanced Excel skills.
• Excellent written and verbal communication skills.
• A collaborative team player who is motivated by mission and energized by process improvement.

What We Offer

• A chance to be part of a team where your work directly impacts Brandeis students, faculty, and donors.
• Opportunities to learn and grow within Institutional Advancement.
• A supportive, values-driven culture that celebrates collaboration, integrity, and innovation.

Apply today and help us honor and steward the generosity that powers Brandeis’ mission.

Pay Range Disclosure

The University's pay ranges represent a good faith estimate of what Brandeis reasonably expects to pay for a position at the time of posting. The pay offered to a selected candidate during hiring will be based on factors such as (but not limited to) the scope and responsibilities of the position, the candidate's work experience and education/training, internal peer equity, and applicable legal requirements.

Equal Opportunity Statement

Brandeis University is an equal opportunity employer which does not discriminate against any applicant or employee on the basis of race, color, ancestry, religious creed, gender identity and expression, national or ethnic origin, sex, sexual orientation, pregnancy, age, genetic information, disability, caste, military or veteran status or any other category protected by law (also known as membership in a "protected class").