INACTIVE
Full-Time
Senior Executive Assistant
Posted on 11/15/2025
Bausch Lomb
No salary listed
No H1B Sponsorship
Miami, FL, USA
In Person
Category
 Administrative & Executive Assistance (1) |
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Required Skills
Word/Pages/Docs
Excel/Numbers/Sheets
PowerPoint/Keynote/Slides
Requirements
- Current experience as an Executive Assistant to the CEO or other C-Suite Executives of a publicly traded company
- Ten+ years of professional experience in an executive support or administrative position with several years’ experience as an Executive Assistant to a C-Suite executive
- High degree of professionalism in dealing with diverse groups of people, including Board members, senior executives, and staff
- High proficiency in Microsoft Office suite (PowerPoint, Word, Excel etc.) and Microsoft Outlook
- Proven track record of handling highly sensitive information with complete confidentiality
- Demonstrated aptitude to anticipate needs and solve issues quickly/effectively, strong written communication skills
- Ability to work in a time sensitive, fast paced environment
- Willingness to remain in contact after-hours/weekends as necessary and to work beyond core hours as needed
- Exceptional organizational skills and impeccable attention to detail
- Make appropriate, informed decisions regarding priorities and available time
- Ability to complete a high volume of tasks and projects with little or no guidance
- Ability to react with appropriate levels of urgency to situations and events that require quick response or turnaround
- Able to maintain a high level of integrity and discretion in handling confidential information
- Excellent judgment is essential
- Ability to switch gears at a moment’s notice
- Must be authorized to work for ANY employer in the U.S. (visa sponsorship restriction)
Responsibilities
- Provide sophisticated calendar management for the CEO, prioritizing requests while troubleshooting conflicts and making judgments and recommendations to ensure smooth day-to-day engagements
- Complete a broad variety of administrative tasks that facilitate the CEO’s ability to effectively lead the organization, including assisting with special projects
- Work closely with the CEO to keep him well informed of upcoming commitments and responsibilities, following up appropriately
- Serve as the primary point of contact for internal and external constituencies on all matters pertaining to the CEO including those of a highly confidential or critical nature
- Act as a 'barometer,' having a sense for the organization and keeping the CEO informed, anticipating needs in advance of meetings, conferences, etc.
- Provide 'gatekeeper' role, providing a bridge for smooth communication between the CEO, demonstrating credibility and trust with the Executive Leadership Team
- Review correspondence and prepare responses, exercising judgement to reflect CEO’s style, or as appropriate flag communications requiring the CEO’s attention or identify the right person in the Company to respond
- Collect and prepare information for meetings with leaders, colleagues, and outside parties
- Assist with managing the Board of Directors and Committee meetings and materials
- Coordinate Executive Leadership Team meetings and assist with other meetings and events as needed
- Make travel arrangements and facilitate completion of expense reports
- Provide event management support as requested
- Work collaboratively with other administrative colleagues to ensure executive coverage
INACTIVE