Sourcing Specialist

Who We Are 

BGIS is a leading provider of customized facility management and real estate services. With our combined team of over 6,500 globally, we relentlessly focus on enabling innovation through the services we deliver, while actively looking for new opportunities that will enable innovation for our clients’ businesses. Globally, we manage over 320 million square feet of client portfolios across 30,000+ locations in North America, Europe, Middle East, Australia and Asia. Further information is available at www.bgis.com 

SUMMARY  

The Sourcing Specialist is responsible for collaborating with Strategic Sourcing Managers on a multitude of Sourcing projects ranging from RFXs, contract management reviews and other supply chain management initiatives.  Key activities include but are not limited to client account group interviews, advanced financial analysis and the modeling of proposals in the creation of Microsoft Word, Excel and PowerPoint communication summaries.  

KEY DUTIES & RESPONSIBILITIES  

Strategic Planning & Delivery

• Requires strong stakeholder management capabilities in order to understand business requirements.
• Develops and recommends advanced and complex strategic plans for Manager review. 
• Implements strategic plans.

Sourcing Strategy

• Develops and recommends sourcing strategies that maximize value and mitigate risks to the company and its clients. 
• Implements sourcing strategy.
• Reviews and measures the effectiveness of the strategy.

Opportunities Assessment & Implementation

• Leads and performs opportunities assessment activities and drives leverage across client accounts.
• Achieves improvements in operational efficiencies and cost savings as a result.

Competitive Bids

• Executes end-to-end competitive bid process for strategic plans.
• Negotiates with suppliers to secure optimum cost and maximum value.

Supplier Performance Measurement & Management

• Identifies and implements performance metrics to measure and take action to improve supplier performance.
• Measures and manages supplier performance.
• Responsible for supplier performance for assigned categories and reports on supplier sustainability.

Supplier Relationship Management

• Develops and maintains effective relationships with suppliers.

Supplier Contractual Agreements

• Negotiates, develops, implements, amends and monitors supplier contractual agreements.

Strategic Sourcing Best Practices & Industry Trends

• Maintains in-depth and current category knowledge as well as knowledge of strategic sourcing best practices and industry trends.
• Provides category and strategic sourcing subject matter expertise for complex categories and / or geographic areas.
• Develop and maintain benchmarking activity for assigned categories.

Vendor Qualification & Set-Up Process

• Validate vendor set up and vendor information changes.
• Perform Anti-Bribery and Corruption due diligence.

Support

• Develops maintains standard templates for strategic sourcing documentations including but not limited to RFx templates, contract agreements, scopes of work, service level agreements, and letters of agreements.
• Ensure adherence to Company Policies, Processes and Work Instructions.
• Prepares reports including but not limited to Purchase Order summary reports.
• Interact with Operational and Finance team members to meet monthly requirements.
• Support Sourcing team members as required.

KNOWLEDGE & SKILLS 

• University graduation or professional certification.
• Minimum 3-5 years’ experience in Strategic Sourcing field.
• Knowledge of strategic sourcing requirements and practices.  Maintains current knowledge.
• Ability to develop and execute category management strategies and plans.
• Ability to manage multiple projects simultaneously.
• Ability to develop and execute supplier contract agreements.
• Advanced analytical and problem-solving skills.
• Computer proficiency in MS Office applications. Ability to quickly learn proprietary databases.
• Ability to build and manage relationships with various stakeholders.
• Advanced influence, persuasion and negotiation skills.
• Has in-depth knowledge in own discipline and basic knowledge of related disciplines.
• Solves complex problems; takes a new perspective on existing solutions.
• Works independently; receives minimal guidance.
• May lead projects or project steps within a broader project or have accountability for ongoing activities or objectives.
• Acts as a resource for colleagues with less experience.
• May represent the level at which career may stabilize for many years or even until retirement.
• Tenacity to overcome challenges to deliver on commitments.
• Advanced Microsoft Office skills (Word, Excel, PowerPoint).
• Excellent English communication skills both verbal and written.
• Facilities Management/ Property Management experience, an asset. 
• French language proficiency, an asset.

Licenses and/or Professional Accreditation

• Working towards, or completion of Certified Supply Chain Management Professional (CSCMP) or equivalent designation is an asset.

At BGIS we believe that diversity and inclusion is a key business driver, such that we never lose sight of its importance as it is woven into the fabric of our organization. We are committed to maintaining a barrier-free recruitment process by providing equal employment opportunities through recruiting and retention of individuals of all backgrounds. We recognize that promoting diversity is an essential component of our continuing pursuit for organizational success! 

BGIS is an equal opportunity employer and we welcome you to apply for a position with us! If you require accommodation during the recruitment process, please contact us at askHR. Upon request for accommodation, we will consult with the applicant in question and provide, or arrange for the provision of, a suitable accommodation in a manner that takes into account the applicant’s accessibility needs due to disability.