Full-Time
Mailroom Coordinator 1
Canon Business Process Services
Managed workplace and document services
No salary listed
Fort Worth, TX, USA
In Person
 Clerical & Data Entry (1) |
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- A high school diploma or equivalent is required.
- Some computer skills are preferred.
- Ability to perform or readily learn routine functions of fax, scanning, metering, stamping, tracking, photocopying, and color-copying equipment and systems.
- Ability to provide excellent customer service with a professional attitude and appearance.
- Ability to work overtime and meet deadlines.
- Ability to perform physical activities including bending, reaching, lifting, and prolonged periods of sitting or standing.
- Ability to lift or move up to 50 pounds.
- Receive, sort, and deliver incoming mail and packages according to assigned floors and within established time frames.
- Wrap, seal, weigh, affix postage to, and dispatch outgoing mail and packages in accordance with postal regulations.
- Prepare special outgoing interoffice pouches sent to client affiliates as scheduled, when applicable.
- Package and process outgoing overnight items such as Federal Express and UPS shipments to meet client and vendor deadlines, and deliver incoming overnight packages within established time frames.
- Log outgoing and incoming items as required and review them for accuracy and completeness.
- Organize and distribute supplies to client employees as detailed in job requests, verify and log orders upon delivery, monitor inventory of copy supplies, stock paper and toner, and maintain a neat supply area including convenience copiers.
- Handle items for distribution to some or all client employees, affiliates, dealers, and other recipients.
- Estimate runtime for small to medium photocopy jobs, check copies for quality and accuracy, produce bound copies when requested, and deliver and pick up copy jobs.
- Perform minor photocopier maintenance, including resolving paper jams, placing service calls, and performing routine cleaning.
- Operate facsimile machines to send and receive facsimiles, maintain complete and accurate logs, enter facsimile data into the computer for client chargeback when appropriate, generate activity and confirmation reports, and confirm receipt with the recipient as necessary.
- Prepare monthly production and volume reports to measure productivity and prepare billing charges.
- Set up and maintain client kitchen areas and conference rooms, order food, and make coffee when directed by the Site Manager.
- Provide reception support by answering telephones, taking messages, and greeting visitors when directed by the Site Manager.
- Move boxes, supplies, or furniture and replace light bulbs when directed by the Site Manager.
- Perform document scanning when requested.
- Prepare outgoing items for shipping.
- Learn new features and functionalities of copying machines, fax, scanning, and shipping equipment as introduced at the site.
- Some computer skills.
Canon Business Process Services is a managed-services provider that helps organizations operate document, workplace, and business-support functions. Its services include mail and print operations, records and information management, office services, logistics, and managed workforce programs. The company designs and runs outsourced processes for clients seeking more consistent, measurable operations. CBPS operates in business-process outsourcing and managed services, embedding teams and workflows inside client environments to run essential back-office and workplace processes with documented standards, reporting, staffing, and improvement practices. Client programs are tailored to the workplace, compliance needs, and required service levels.
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