Senior Project Executive Administrator
Confirmed live in the last 24 hours
CannonDesign

1,001-5,000 employees

Integrated design firm enhancing human life
Company Overview
CannonDesign stands out as a leading integrated design firm, employing over 1,000 creative thinkers dedicated to addressing complex societal challenges through their unique Living-Centered Design approach. This approach focuses on the intricate interdependencies between people, businesses, communities, society, and the environment, aiming to improve human life. The firm's commitment to equity in education, accessible healthcare, and inclusive communities, alongside its continuous exploration of new ideas, has earned it recognition as one of the world's most forward-thinking companies.
Consulting
Social Impact
Education

Company Stage

N/A

Total Funding

$2.7M

Founded

1945

Headquarters

New York, New York

Growth & Insights
Headcount

6 month growth

0%

1 year growth

5%

2 year growth

6%
Locations
Buffalo, NY, USA
Experience Level
Entry
Junior
Mid
Senior
Expert
Desired Skills
Communications
Marketing
PowerPoint/Keynote/Slides
CategoriesNew
Administrative & Executive Assistance
Executive Support
Administrative Support
Requirements
  • Minimum of 20 years of experience performing in related roles
  • Associates degree in a related field required, Bachelors degree with some legal administrative or paralegal background preferred
  • Experience working in the architecture/engineering/interior design industry
  • Experience working with executives, senior level teams, and interface with clients
  • Strong verbal and written communication skills as well as presentation skills
  • Ability to work in a team setting, strong time management and organizational skills
  • Ability to handle multiple projects to meet required deadlines
  • Accuracy / Detail-oriented and ability to follow through on a timely basis
  • Ability to work independently with limited direction
  • Ability to manage sensitive and confidential information
  • Strong proficiency in Microsoft Office Suite including word, excel and PowerPoint, InDesign experience preferred
  • Procore and Newforma software experience a plus
  • Experience with video and audio meeting technologies
  • MS Project schedule development experience
  • Travel as needed
Responsibilities
  • Responsible for the preparation of internal and external communication including written project documentation
  • Coordinate with internal and external team members to obtain and collate project updates, deliverables, and weekly recaps to prepare weekly project status email
  • Prepare project team memos and project presentations and reports
  • Take and transcribe project meeting notes
  • Support the project leaders in reviewing project/program performance
  • Help formulate new efficient processes while maintaining critical work flows
  • Facilitate weekly updates of project financial reports and coordinate evaluation and control of project budget
  • Research legacy projects to facilitate closeout
  • Monitor flow of processes across the program/project and provide research and feedback as necessary
  • Prepare complex spreadsheets and database work in various database tools
  • Maintain project records including key project data and financial data
  • Maintain project logs for correspondence, contracts, and other documents as needed
  • Work with individual Project Managers to prepare approvals for additions to scope of work and approve and process payables for our services
  • Maintain project files according to firm standards
  • May assist with other marketing-related tasks including proposal presentations when requested
  • Support project proposal and contracting effort
  • Maintain project team schedules and facilitate meeting planning, organizing, and scheduling
  • Organize and set up onsite client meetings as needed
  • Assist in report generation
  • Coordinate with Project Controller and Accounting for leadership engagement and reporting