Sagard overview: 

Sagard is a multi-strategy alternative asset manager with professionals located in North America, Europe and the Middle East. Sagard invests across four five asset classes: Venture & Growth, Private Equity, Private Credit, Royalties, and Real Estate, and since 2016, has grown exponentially from US$500M to over US$27B AUM, and over 400 team members.

Sagard’s entrepreneurial DNA is palpable across our entire team and is a platform built by entrepreneurs, for entrepreneurs. Sagard looks to generate attractive returns by matching investment opportunities with flexible capital solutions and pairing entrepreneurs with teams that have deep industry knowledge. Sagard develops long-term partnerships and empowers the growth of its investments through a unique global network of portfolio companies, limited partners, advisors and other valued relationships. 

More at https://www.sagard.com/

Position overview:

The Office Coordinator plays a vital role in ensuring the smooth and efficient operation of Sagard’s Toronto office. This individual will be part of the People & Culture Team where they will be  instrumental in creating an exceptional workplace experience. You will provide day-to-day office administration, providing reception and guest services, and coordinating meetings and events. This individual is expected to work during standard office hours of 8 AM - 5PM EST. Working outside of standard office hours may be required occasionally. 

Your Responsibilities:

• Manage day-to-day office operations, including maintaining a clean and organized environment including kitchen area and conference rooms, ordering and stocking supplies, and coordinating maintenance and repairs.
• Greet visitors, answer phones, manage mail and deliveries, and provide general administrative support.
• Coordinate meeting room bookings, arrange catering, and assist with the planning and execution of office events and activities.
• Serve as the point of contact for building management, overseeing maintenance, repairs, and installations. Manage office inventory and coordinate deliveries.
• Provide administrative support to executives, including those in other office locations. Assist with travel arrangements and expense reporting.
• Manage the onboarding process for new hires and assist with employee departures.
• Responsible for researching, coordinating and executing health and safety programs, policies, procedures and training. 
• Provide general administrative support to various teams, assist with special projects, and maintain employee information lists.
• Assist with basic IT setup for new hires and troubleshoot minor technical issues.
• Perform other duties and special projects as assigned.

Experience & Qualifications:

• At least 3 years of work experience in a similar position
• Ability to respond quickly in a dynamic work lay-out which spans 3 floors
• A professional demeanor including business casual attire. 
• Familiarity with Workplace Health and Safety Legislation
• Nice to have : Bilingual ( French & English)

Our ideal candidate:

• Highly organized and detail-oriented with strong verbal and written  communication skills.
• Proactive, resourceful, and service-oriented with a collaborative approach.
• Tech-savvy and adaptable, able to multitask and work in a fast-paced environment.
• Discreet, trustworthy, and maintains a high degree of professionalism.

Sagard is an equal opportunity employer, which values diversity in the workplace. We are therefore happy to accommodate any individual. If you require accommodation in order to participate in the hiring process, please contact the People & Culture team to make your needs known in advance.

We welcome all applications and wish to thank all candidates for their interest in applying for this position. However, only individuals selected for interviews will be contacted.