Executive and Office Coordinator @ Kodiak Cakes

Administrative & Executive Assistance (2)
,

Administrative & Executive Assistance (2)

Who are we?

Kodiak is one of the fastest growing food companies that is disrupting the industry with its better-for-you breakfast and snacking options. Our journey with food began by restoring the tradition of whole grain flapjacks and adding some protein to fuel folks' adventures. In the process, we discovered that foods made closer to nature are not only fueling but taste better. So, we set out to inspire wilder, wide-open lives by feeding epic days through real breakfasts. That’s one of the reasons we’re in the scenic Rocky Mountains of Park City, Utah: to live our purpose and be close to nature.

Our mission is to become the most loved, next generation food brand, and we’re well on our way. We craft the best-selling whole grain flapjack mix in the nation along with toaster waffles, baking mixes, oatmeal, syrup, and snacking options at all major retailers. We’re expanding rapidly as our business continues to grow year-after-year and need to build our team with people that share our passion for the outdoors, bring industry experience, thrive in an entrepreneurial culture, and want to make an impact in the food space. We believe that eating real, good-for-you food, being active outdoors, and preserving nature will restore balance generations before us worked so hard to forge. We embrace the spirit of the Kodiak – a pristine wilderness with a rich ecosystem – and we rely on that spirit of the Kodiak to inspire the work we do, the food we eat, and the way we play.

Job Type: Full-Time, Hourly (Non-Exempt)

Salary range: $34 - $35/hr.

Job Location: Kodiak HQ: Park City, Utah – On-Site/Hybrid

Individual base salary for this role ultimately will depend on numerous factors, including but not limited to experience, job-related skills, relevant education or training, certifications, etc. As such, pay for the successful candidate could fall anywhere within the stated range. Beyond base salary, we offer competitive health, dental, 401k, and wellness benefits beginning on the first day of employment. This role also is eligible to participate in Kodiak's annual discretionary bonus program, which is dependent on various factors, including individual and company performance.

The Executive & Office Coordinator provides comprehensive administrative and operational support to senior executives while also contributing to broader People & Culture (P&C) and office coordination needs. In addition to managing calendars, meetings, travel, and correspondence for executives, this role will assist with key P&C initiatives such as onboarding, training coordination, and employee communications. The Executive & Office Coordinator will provide front desk coverage as needed, coordinate onsite interview logistics for finalist candidates, and ensure a welcoming, organized, and professional office environment. This position serves as the operational hub that supports leadership effectiveness, enhances candidate and employee experiences, and keeps day-to-day office and event logistics running smoothly.

What will this position do?

Manage executive calendars, prioritize meetings, and coordinate appointments.
Schedule, prepare, and support in-person and virtual meetings, including catering, room setup, and materials.
Arrange travel and manage expense reporting for executives.
Provide front desk coverage during Office Manager absences.
Support People & Culture administrative tasks, including onboarding (desk setup, welcome kits, templated communications) and managing the new hire experience during their first week.
Coordinate and host onsite candidate interview visits, including greeting candidates, managing agendas, arranging travel, and ensuring a positive candidate experience.
Assist with notetaking during meetings and calibration sessions.
Schedule and coordinate key events such as training sessions, calibrations, and milestone meetings.
Send follow-up communications and reminders for surveys, goals, and development plans.
Help plan and execute team events and training.

What are we looking for?

2+ years of experience as an Executive Assistant or in a similar administrative role.
Highly organized with exceptional attention to detail and follow-through.
Strong communication and people skills; able to collaborate across teams.
Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
Ability to adapt to change and work independently with minimal direction.
Proven ability to manage multiple priorities while maintaining a professional, welcoming presence.
Travel up to 5% required: We do meet as a company and/or as a department a few times a year. Anticipate possible travel up to a few times each year.

Ideally you may also have:

Organizational Agility – The ability to juggle calendars, events, onboarding, and travel logistics simultaneously with accuracy and attention to detail. You’ll want to see examples of how they’ve prioritized competing demands.

Proactive & Self Directed – The ability to perceive and anticipate needs, be able to resolve issues before they escalate.

Discretion & Trusted Partnership – Since this person will interact with executives and candidates (and sometimes sensitive P&C processes), a high level of judgment, confidentiality, and trustworthiness is essential.

Collaborative Team Player – Works seamlessly with the P&C team and other functions, representing Kodiak’s culture and values. Serves as a company ambassador—whether coordinating with executives, supporting P&C processes, or ensuring candidates and employees have a positive experience.

What else do I need to know?

This role is based in our headquarters near the ski slopes and mountain trails of Park City, Utah, where we have a hybrid work schedule. We offer competitive compensation and benefits that include:   

Medical/dental/vision plans
401k match
FSA & HSA accounts
Life & ADD Insurance
Short Term & Long-Term Disability Insurance
Cell Phone & Internet Stipend
Relocation assistance
Annual performance bonus
Employee Equity Plan
A company fleet of snowboards and other equipment
Wellness lifestyle allowance (B.E.A.R Bucks)
Mental Health Therapy Benefit & the Calm app
All-you-can-eat flapjacks
Flexible Time Off
Early-out Fridays
Parental leave
Casual dress code
A variety of other Kodiak-unique perks

Recognized by Inc and Utah as one of America’s best places to work, we are known for our awesome work environment – a fun and authentic place where wins are celebrated, collaboration is king, work is balanced with life, and every individual makes a deep impact. We proactively search for ways to develop each individual along their career path here at Kodiak and beyond. We're inspired and committed to creating natural, authentic food with superior taste to fuel a healthy, active lifestyle. We feel encouraged by some of the trends in food today and believe that with a concerted effort we can make an enormous impact in building momentum for natural, better-for-you foods. We invite you to apply to join our team and leave your legacy on the future of food.

At Kodiak, we foster a truly inclusive community that encourages, supports, and celebrates what makes each of us unique. We bring our full authentic selves to work and leverage our diverse backgrounds and perspectives to create a culture of belonging that feeds epic days & wilder lives.

Executive and Office Coordinator

Kodiak Cakes

Compensation Overview

Who are we?

Simplify's Take

What believers are saying

What critics are saying

What makes Kodiak Cakes unique

Your Connections

Benefits

Growth & Insights and Company News

6 month growth

1 year growth

2 year growth