Senior Payroll Specialist

UnitedLex is seeking a highly organized and detail-oriented Sr. Payroll Specialist. This Specialist would be responsible for accurately processing, reviewing, and maintaining payroll for U.S. employees in compliance with federal, state, and local laws. This role ensures timely payment, accurate deductions, and proper reporting, while also providing support for payroll-related inquiries. Sr. Payroll Specialist partners closely with HR, Finance, and external vendors to ensure seamless payroll operations. This is a remote position, and we welcome applicants from throughout the United States. See "About Us" for more information about our corporate philosophy, perks, and benefits! 

Key Responsibilities

• Process bi-weekly/weekly payroll for U.S. employees, ensuring accuracy and compliance with company policies and government regulations.
• Maintain payroll records including employee data, tax information, benefits deductions, garnishments, and direct deposits.
• Ensure compliance with federal, state, and local payroll, wage, and hour laws and best practices.
• Reconcile payroll reports and general ledger accounts; identify and resolve discrepancies.
• Respond to employee inquiries regarding pay, taxes, time reporting, and payroll-related issues.
• Partner with HR and Benefits teams to ensure accurate employee information (new hires, terminations, promotions, leaves, benefit deductions, etc.).
• Manage and process wage garnishments, levies, and other mandated deductions.
• Prepare and distribute payroll-related reports to Finance and HR leadership.
• Assist with year-end payroll processes, including W-2, W-4, and tax filings.
• Support internal and external audits by providing payroll data and documentation.
• Stay updated on changes in U.S. payroll legislation, tax rules, and compliance requirements.

Qualifications

• Bachelor’s degree in accounting, Finance, Human Resources, or related field (preferred) or equivalent experience.
• 3–5 years of U.S. payroll processing experience, preferably in a multi-state environment.
• Strong knowledge of federal, state, and local payroll regulations.
• Experience with payroll systems (e.g., Paylocity, Workday, Paycom, Ceridian, or similar).
• Proficiency in Microsoft Excel and other MS Office applications.
• Strong analytical skills, attention to detail, and ability to resolve payroll discrepancies.
• Excellent organizational and time-management skills with the ability to meet tight deadlines.
• Strong interpersonal and communication skills with customer service orientation.

Key Competencies

• Accuracy and attention to detail
• Confidentiality and discretion in handling sensitive information
• Problem-solving and analytical thinking
• Collaboration and cross-functional partnership
• Continuous learning and adaptability

About Us 

UnitedLex is a data and professional services company delivering outcomes that create value and competitive advantage for legal and the business. Our business is anchored by a passion for innovation brought to life by a global community of diverse individuals determined to deliver on the promise of data mastery, legal acumen, and human ingenuity. 

Please refer to our Privacy Policy at UnitedLex for information, https://unitedlex.com/privacy-policy/ 

Join Our Team! 

True to our founding goals, we overwhelmingly hire with a “Remote First” philosophy, maintaining the infrastructure to foster the success of remote employees no matter their location.  

UnitedLex believes in a healthy work-life balance and is committed to creating a flexible, results-based environment. In addition to our core benefits (medical, dental, and vision), we offer generous time off policies, 401(k) and Roth 401(k) options including company match, paid parental leave, company-paid short and long term disability, company-paid life insurance, as well as an EAP plan that covers employees and household members. Our suite of employee-friendly benefits is evolving annually to meet the needs of our flexible workforce.  

Salary Range 

The salary range for this role reflects the range of factors that inform case-by-case compensation decisions including education, experience, training, licensure, certification, and geography as well as the business and organizational needs specific to the role. Compensation ranges may be broad, reflecting flexibility within the budget and title to consider candidates of varied experience. A reasonable estimate of the current compensation range for this role is $72,000 to $75,000 annually. Select roles are additionally eligible for Incentive Compensation in the form of our Annual Performance Bonus Program or Sales Commission Policy.  

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