HRIS Analyst/Payroll Accountant

The Olympus Property Difference

Compassion plays a part in everything we do, in every interaction, at every level. Kind acts for our residents. Respect for our employees. Courtesy for our partners.

We pride ourselves on being #OlympusProud, and to us, culture is everything. Each of our team members contributes to continued success and is dedicated to ensuring we surpass every expectation so that we can commit to providing opportunities for growth, rewards, and recognition.

Summary:

The HRIS Analyst/Payroll Accountant is a key member of the Corporate Human Resources Team, responsible for performing HRIS on a professional level and works closely with senior HR management in supporting company team members and managers. This position carries out responsibilities primarily in the following functional areas: HRIS maintenance, reporting, auditing, and process documentation; HRIS/payroll process/procedure implementation, and compliance. This is a salaried, exempt position, requiring discretion and independent judgment with respect to matters of significance.

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed are representative of the knowledge, skill, and/or ability required. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions.

Essential Functions:

• Demonstrates actions consistent with company culture in all interactions; acts as culture ambassador. Acts as “servant leader” for all team members.
• Analyzes current processes; recommends, develops, and implements new processes and systems for efficient HRIS management.
• Optimizes HRIS processes, integrates new software when appropriate, and performs diagnostic functional tests.
• Identifies key data categories and performs regular audits on HR/payroll processes, data, and documents to ensure data integrity. Recommends process updates as needed to ensure data accuracy and trains team members when process changes are required.
• Researches system capabilities and recommends areas of focus for continued system build-out and optimization.
• Documents common system processes (such as ‘process hires,’ etc.) to ensure effective backup among HR team members.
• Identifies key HCM data and/or metrics and develops/maintains HCM executive dashboards and other ad hoc reporting.
• Collaborates with and supports team members companywide with UKG and/or time clock technical issues.
• Troubleshoots and resolves reported issues to ensure timely resolution, including opening, monitoring and managing service requests and open support cases in UKG.
• Supports VP, People and Director, HR Operations with payroll process oversight and compliance. Proactively evaluates and advises team of changes to legislation affecting the payroll process and/or timekeeping.
• Learns, evaluates, and transitions payroll commission/bonus process from current “owner” to the People Department. Recommends efficiencies and/or effectively utilizes current process to ensure timely commission/bonus payouts to all site employees through normal payroll process.
• Calculates benefit prorations in a timely and regular manner to meet payroll processing requirements.
• Assumes responsibility for payroll/GL processing backup in the event the Payroll Analyst is unavailable during a payroll week.
• Matches positions with current job dictionary and compensation survey data and submits findings to VP, People for review. Upon approval, creates salary grade and job in UKG (if applicable), and updates job code table for distribution to interested parties (HR team, CFO).
• Supports Director, HR Operations with statutory reporting such as EEO, 1095C, CA reporting requirements, etc.
• Maintains compliance with federal, state and local employment and benefits laws and regulations.
• Performs other duties as assigned to meet the needs of the business.

Skills/Education:

• Bachelor’s degree and HR/Payroll certification preferred. Minimum of three years’ related experience.
• Experience with UKG (Ultimate Kronos Group) HRIS preferred, including the Business Intelligence (Cognos) reporting solution. Proficiency in database management and security, as well as running SQL queries.
• Advanced proficiency in Microsoft Office Suite including Access, Excel, PowerPoint, Word, Outlook and Internet research.
• Proven experience supporting payroll functions, benefits administration, or employee data management required.
• Prior experience with payroll processing, HRIS, or payroll systems is strongly desired.
• Experience in implementing IT, Accounting or HRIS related projects on time and on budget. Some experience with hardware setup and software implementation preferred (i.e., timeclocks).
• Possesses tenacity in problem-solving – ability to exercise critical thinking skills to analyze and evaluate validity of solutions and effectively push back on vendor if need arises. Proven ability to analyze data and identify anomalies in said data.
• Experience in documenting processes, as well as performing diagnostic tests and general and workflow audits.

Physical Job Requirements:

• Required to maintain a regular schedule which may require working outside business hours, weekends and non-traditional holidays.
• Ability to lift, push and pull up to 15 pounds.
• Hearing and visual ability to observe and detect signs of emergency required.
• Must be able to sit, stand, and reach for extended periods of time.
• Must be able to work on a computer/laptop for extended periods of time.
• Must be able to commute into work location on a regular basis.
• Talking and expressing or exchanging ideas by means of the spoken word. Those activities in which they must convey detailed or important spoken instructions to other workers accurately, loudly, or quickly.
• Perceiving the nature of sounds at normal speaking levels with or without correction.
• Ability to receive detailed information through oral communication, and to make the discriminations in sound.
• Visual requirements including color, depth perception, and field vision.
• Ability to compare, copy, coordinate, synthesize, negotiate, communicate, and instruct.
• Ability to tolerate stressful situations.
• Ability to work under minimal to moderate supervision.

Benefits & Perks:

• Medical, Dental, & Vision Coverage
• Educational Assistance & Tuition Reimbursement*
• Pet Insurance
• 401(k) with Employer Matching*
• Short-term & Long-term Disability
• Critical Illness & Accidental Injury Coverage
• Life & AD&D Insurance
• Paid-Time Off Program
• Apartment Rental Allowance
• Sabbatical
• Career Pathing
• Team Building & Annual Events

What’s AWESOME about Olympus?

Well - ask our employees! Based on our employees' welcome feedback, we continue to create and see a trustworthy, family-oriented, fun environment unfold in our communities nationwide. Over the years, Olympus has cultivated an employee culture that promotes collaboration where ideas are openly shared and employees are happy to be engaged. We are proud to demonstrate that our onsite teams, our home-office teams, and our owner-operators are all ONE big team!

Initial pay range (based on location, experience, etc.): $75,000/yr - $85,000/yr.

Olympus Property is an equal opportunity employer. 

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