Research Coordinator

Staff - Non Union

Job Category

Non Union Technicians and Research Assistants

Job Profile

Non Union Salaried - Research Assistant /Technician 3

Job Title

Research Coordinator

Department

Thamboo Research Lab Otolaryngology | Department of Surgery | Faculty of Medicine

Compensation Range

$4,567.04 - $5,385.67 CAD Monthly

Posting End Date

May 18, 2026

Note:Applications will be accepted until 11:59 PM on the Posting End Date.

Job End Date

May 5, 2027

This position is expected to be filled by promotion/reassignment and is included here to inform you of its vacancy at the University.

At UBC, we believe that attracting and sustaining a diverse workforce is key to the successful pursuit of excellence in research, innovation, and learning for all faculty, staff and students. Our commitment to employment equity helps achieve inclusion and fairness, brings rich diversity to UBC as a workplace, and creates the necessary conditions for a rewarding career. 

Job Summary
The Research Coordinator supports clinical and translational research activities within the Otolaryngology clinic at St. Paul’s Hospital. The incumbent organizes regulatory submissions, coordinates study operations, and assists physicians and supports research teams in conducting high-quality, ethical research.

Organizational Status
The UBC Faculty of Medicine Department of Surgery educates students at the undergraduate, graduate and postgraduate levels, and pursues research to make innovative advancements in knowledge and practice to improve health. The Department consists of more than 600 physicians, surgeons, scientists and educators and over 70 administrative, research and technical staff in nine divisions distributed across British Columbia. Specialty training programs are offered in Cardiac Surgery, Colorectal Surgery, General Surgery, Neurosurgery, Otolaryngology, Pediatric Surgery, Plastic Surgery, Radiation Oncology, Surgical Oncology, Thoracic Surgery and Vascular Surgery. The Department is also home to the Branch for Global Surgical Care (BGSC).

The incumbent reports to Dr. Andrew Thamboo. The Research Coordinator works closely with Otolaryngology physicians, Otolaryngology research assistants and St. Paul’s hospital clinic staff.

Work Performed
• Prepare and submit Research Ethics Board (REB) applications, amendments, and renewals.

• Recruit, screen, and consent study participants in accordance with approved protocols.

• Coordinate data collection, sample collection/processing, and study documentation.

• Maintain study databases and ensure data accuracy and compliance.

• Support multiple otolaryngology surgeons with day-to-day study coordination and communication.

• Assist with study logistics, scheduling, and research administrative tasks as required.

• Performs other responsibilities, as required.

• Provide administrative and finance support for clinical research activities for PIs based at St. Paul’s hospital.

• Ensure accurate and timely data collection for studies, which may involve participation in the clinical setting to recruit subjects for clinical research projects and assisting with logistical organization in the clinical setting.

• Organize and participate in research review meetings for the PIs at St. Paul’s.

• Prepare written documentation (including lay-language documentation) of Divisional research progress on an annual basis or as requested by the PIs.

• Participate in some data analysis and preparation of abstracts and manuscripts for publication for PI’s research projects.

• Perform other duties as required.

Working Conditions
The workspace is in a standard office environment.

Consequence of Error/Judgement
Errors or poor judgment may result in non-compliance with ethical or regulatory requirements, compromised data integrity, delays to research activities, or breaches of confidentiality. Such errors could negatively affect study outcomes, participant safety, funding, and the reputation of the Division, the Department and the University.
Supervision Received
The candidate reports directly to Dr. Andrew Thamboo.
Supervision Given

None.

Minimum Qualifications
• Completion of a relevant technical program or a university degree in a relevant discipline and a minimum three years of related experience or an equivalent combination of education and experience.

• Willingness to respect diverse perspectives, including perspectives in conflict with one’s own.

• Demonstrates a commitment to enhancing one’s own awareness, knowledge, and skills related to equity, diversity, and inclusion.

Preferred Qualifications

• Excellent interpersonal skills, along with the ability to work and interact positively and constructively in a team environment and independently, and with a wide range of professionals and students.

• Ability to contribute to a respectful, cooperative and supportive work environment.

• Excellent organizational skills, including the ability to prioritize work, multi-task, schedule and meet deadlines.

• Ability to actively listen and probe for information to clarify complex requests.

• Effective oral and written communications, with the ability to compose clear and grammatically correct correspondence and business documents.

• Ability to take initiative, anticipate emerging issues and recommend actions to mitigate problems.

• Must be able to self-direct, work both independently and within a team environment.

• Ability to exercise tact, diplomacy and discretion; appropriately handle confidential and sensitive matters.

• Experience processing financial transactions and the ability to process them with accuracy.

• Demonstrated ability to maintain a high degree of accuracy and attention to detail.

• Intermediate level Microsoft Office skills (Word, Excel, PowerPoint, Outlook).