Payroll Specialist

Solenis is a leading global producer of specialty chemicals focused on delivering sustainable solutions for water-intensive industries, including consumer, industrial, institutional, food and beverage, and pool and spa water markets. Owned by Platinum Equity, the company’s product portfolio includes a broad array of water treatment chemistries, process aids, functional additives, and cleaners and disinfectants, as well as state-of-the-art monitoring and control systems. These technologies are used by customers to improve operational efficiencies, enhance product quality, protect plant assets, minimize environmental impact, and create cleaner and safer environments.  

Headquartered in Wilmington, Delaware, the company has 69 manufacturing facilities strategically located around the globe and employs a team of over 16,100 professionals in 130 countries across six continents. Solenis is a 2024 US Best Managed Company, recognized fouryears in a row. For more information about Solenis, please visit www.solenis.com. 

As Payroll Specialist you will be responsible for all activities related to payroll processing for Solenis’ US and Canada population which is approximately 1450 employees.  This individual serves as a payroll subject matter expert across HR and ensures operational excellence in payroll and time management systems and processes.  The incumbent will perform a variety of tasks, including but not limited to: maintaining related records, filing tax reports and voluntary deduction reports, processing involuntary deductions such as levies and garnishments, preparing accounting transactions and documents, documenting and updating procedures.   This role will also partner with the Finance and IT business functions to ensure operational excellence in the payroll function. The Payroll Specialist will also support other cross functional projects within HR as assigned.

Responsibilities: (Duties may vary)

• Under the direction of the payroll manager administer the payroll process biweekly.  Duties include but are not limited to importing, proofing, editing, processing and transmitting all payroll wages, deductions, reimbursements, bonuses, commissions and manual payments consistent with federal, state and provincial wage and hour laws.  
• Serve as subject matter expert for escalated employee issues related to the areas of payroll, taxes, and time and attendance system input.  Understand all aspects of US and Canadian payroll laws and regulations.
• Processes employee data changes as needed for payroll processing purposes.  Processes employee time & attendance data from the Kronos system to payroll and reconcile variances utilizing tools in the Time and Payroll systems.
• Serves as a ’super user’ of Time & Payroll systems and tools in order to identify best practices, assesses functionality and system requirements, and recommends process improvements as applicable.  Ensures data integrity for all HR processes and programs.
• Works with the global payroll team to identify and recommend plans, improvements, enhancements, and new applications to the payroll systems and processes.  Collaborates with functional and technical staff to coordinate application of changes and responsible for documenting processes and results.
• Recommends process/customer service improvements, innovative solutions, policy changes and/or major variations from established policy that must be approved by appropriate leadership prior to implementation. Can serve as a liaison with third parties, vendors, and other stakeholders.
• Supports and/or leads special projects as directed. Conducts ad hoc analyses as applicable. Provides surge support for critical HR initiatives as needed. 
• Administration of Canadian Benefits: facilitate new hire enrollment, termination processing and annual rate changes.  Serve as the first point of contact for employee questions and changes.
• Serves as a partner with various unions to ensure dues remittance and reconciliation.

Requirements

• Bachelor’s degree from an accredited college, or equivalent experience
• 3-5 years of experience processing payroll in the US
  • Ideally experience processing payroll in Canada as well
• Strong understanding of US payroll processes and regulations including understanding of HR system database design, structure, functions and processes, and experience with database tools.
• Experience and knowledge in WorkDay payroll and Kronos time management systems would be highly desirable
• Strong computer skills, e.g. MS Project, Excel, Word, PowerPoint, SharePoint, etc.  
• Strong organizational skills. Demonstrated ability to manage multiple assignments/projects, timelines and to identify project interdependencies, resource needs, potential risks/pitfalls and mitigation plans.
• Ability to exercise sound judgment and confidentiality in handling information and issues that arise while staying within defined policies and practices.
• Strong verbal and written communication skills.

This role is a hybrid position, based 3 days in our Wilmington headquarters. #LI-hybrid

We understand that candidates will not meet every single desired qualification.  If your experience looks a little different from what we’ve identified and you think you can bring value to the role, we’d love to learn more about you.

At Solenis, we understand that our greatest asset is our people. That is why we offer competitive compensation, comprehensive benefits which include medical, dental, vision & 401K, and numerous opportunities for professional growth and development. So, if you are interested in working for a world-class company and enjoy solving complex challenges, whether in the lab or the field, consider joining our team.

Solenis is proud to be an Equal Opportunity Affirmative Action Employer, including Minorities / Women/ Veterans / Disabled.  All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, or protected veteran status and will not be discriminated against on the basis of disability.

Should you require assistance in applying to this opportunity, please reach out to Solenis Talent Acquisition at [email protected]