Office Administrator 3

Salary Range: 30 to 36 (Currency: CAD) (Pay period: per-hour-wage)

Key Responsiblities

• Respond to email and telephone queries and direct clients to the appropriate individual as required.
• Various administrative duties as requested and/or required including filing and scanning.
• Maintaining cleanliness of the office and kitchen/breakout areas.
• Manage keycards, keys and parking passes for the office employees (requests and cancellations).
• Assist Project Managers in coordinating the activities of project teams to ensure projects progress on schedule and within budget and with the desired quality.
• Providing administrative support to project teams and various departments within the office.
• Assists the Project Manager with proposal preparation and costing.
• Document formatting and editing of project documents and proposals in accordance with company style guide.
• Obtain quotes from vendors/subcontractors and support project cost estimates.
• Arrange project-related activities including developing and tracking schedules, logistics, materials shipments, and sub-contractors.
• Maintain effective relationships with third parties, vendors and sub-contractors.
• Enter vendor invoices, receipts, expense claims, and sales invoices into accounting software.
• All other related duties as required.

Required Skills and Experience

• A Bachelor's degree in a relevant background.
• 5+ years of project administration experience;
• Computer skills including Microsoft Office Suite;
• Excellent written and oral communication.