Office Coordinator

About Johnson Barrow

Johnson Barrow is a leading HVAC manufacturers’ representative in the Pacific Northwest, dedicated to helping people succeed by delivering unbiased consultative services and premium quality mechanical equipment. For over 60 years, we have partnered with engineers, contractors, and building owners to design and implement high-performance building systems that balance energy efficiency, operational reliability, and occupant comfort. Our culture is entrepreneurial at its core — we empower our people to think like business owners, act with urgency, and build lasting relationships. Guided by our values, we stand by every project from concept through completion, advocating for our customers every step of the way.

Position Summary

The Office Coordinator plays a vital role in supporting the day-to-day operations of the office and ensuring a seamless, professional experience for employees, clients, and visitors. This position goes beyond traditional administrative duties and serves as a central hub for coordination, organization, and operational support across the office.

The ideal candidate is proactive, detail-oriented, and takes ownership of keeping the office running smoothly. This individual will function as a true extension of office leadership—anticipating needs, managing logistics, and supporting the sales and operations teams so they can stay focused on serving customers and driving business results.

Key Responsibilities:

Office & Operations Support

• Coordinate daily office operations to ensure a well-organized, efficient, and professional work environment
• Oversee building and resource management, including printers, office equipment, and supply inventory
• Manage ordering and stocking of office supplies, paper, and other essential materials
• Coordinate routine facility needs such as cleaning schedules, maintenance requests, and trash/recycling pick-ups
• Serve as a primary point of contact for vendors and building-related services
• Maintain organized office systems, files, and shared resources

Event Planning & Coordination

• Plan and coordinate client and employee events, including logistics, scheduling, vendor coordination, and on-site support
• Manage event timelines, materials, and follow-through to ensure successful execution
• Assist with internal meetings, team gatherings, and company celebrations
• Support post-event communication and documentation as needed

Client & Sales Team Coordination

• Support client engagement efforts by helping track interactions, follow-ups, and key activities
• Coordinate the preparation and sending of thank-you notes and other client communications in partnership with the sales team
• Assist with tracking sales team activities, meetings, and internal reporting needs
• Help ensure consistent and professional communication with clients and partners

Administrative & Scheduling Support

• Provide general coordination support for leadership and team members, including scheduling and calendar management
• Assist with organizing internal communications, meetings, and office initiatives
• Help maintain accurate records and documentation related to office operations
• Identify opportunities to improve processes and increase efficiency across the office

Qualifications:

• 2+ years of experience in office coordination, administrative support, operations support, or a similar role
• Strong organizational and time management skills with the ability to manage multiple priorities
• Excellent communication and interpersonal skills
• Proactive mindset with the ability to anticipate needs and solve problems independently
• High attention to detail and a strong sense of ownership
• Proficiency with Microsoft Office (Outlook, Excel, Word, Teams) and basic office technology
• Experience coordinating events or managing office logistics is strongly preferred

Working Conditions

• Office-based role with standard business hours, Monday–Friday.
• Occasional early morning, evening, or weekend work to support events or deadlines.
• Limited travel may be required for training or sales support.

Physical Requirements

• Ability to sit for extended periods while working at a computer.
• Ability to occasionally lift up to 20 pounds (event materials, binders, office supplies).
• Ability to walk between departments and assist with light office tasks as needed.

Compensation

This is a non-exempt, hourly position offering competitive pay at $25-28/hr or depending on experience, with eligibility for overtime. 

Total Rewards

At Johnson Barrow, we believe in recognizing and rewarding the contributions of our employees. Our total rewards package is designed to support your financial success, personal well-being, and professional growth, and includes:

• Competitive compensation with bonus opportunities tied to individual and company performance
• Medical, dental, and vision insurance
• Health savings account (HSA) and flexible spending account (FSA) options
• Life and disability insurance
• 401(k) retirement savings plan with company match
• Paid time off (vacation, sick leave, and holidays)
• Employee assistance program (EAP)
• Professional development and training opportunities
• Tuition reimbursement program
• Volunteer time and wellness initiatives

EEO Statement

At Johnson Barrow, we believe our strength comes from the diverse experiences, backgrounds, and perspectives of our people. We are committed to creating a workplace where everyone feels respected, valued, and supported to succeed. We welcome applicants of all races, colors, ancestries, national origins, religions, creeds, ages, sexes, genders, gender identities and expressions, sexual orientations, marital or family statuses, pregnancies, physical or mental disabilities, genetic information, veteran or military statuses, and any other characteristics protected by applicable federal, state, provincial, or local laws. Guided by our core values: Helping People Succeed, Building Partnerships for Life, Relentless Customer Service, and a Sense of Urgency, we strive to ensure every team member can contribute fully and thrive.