Full-Time
Admin Assistant
Scmg, Spectrum Center Blvd, Day, Full Time
Updated on 9/10/2026
Sharp Healthcare
10,001+ employees
Not-for-profit integrated health care system
Compensation Overview
$30.37 - $42.51/hr
Company Does Not Provide H1B Sponsorship
San Diego, CA, USA
In Person
 Administrative & Executive Assistance (1) |
|---|
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- The role requires detail orientation, flexibility, and adaptability to a variety of situations.
- The role requires strong organizational and time-management skills and the ability to prioritize assignments.
- Perform administrative assignments under minimal supervision.
- Compose correspondence, memos, presentations, flyers, spreadsheets, and other requested documents.
- Draft complex documents from abstract ideas and general information.
- Research and gather data from various sources and generate special projects, reports, and summaries, including analyzing statistics and preparing spreadsheets.
- Navigate the Sharp intranet site.
- Review and edit materials as requested.
- Prioritize mail, including electronic mail, check deadlines, and independently initiate responses or action items or refer them appropriately.
- Prepare and process outgoing mail, including mail merges, bulk mailings, and flyers, within designated timeframes.
- Develop and maintain data using appropriate computer applications.
- Establish and maintain record-keeping systems for efficient document retrieval.
- Maintain the confidentiality of information and records according to guidelines.
- Complete department-specific forms, records, and data management according to guidelines, including personnel, vendor, charge or billing, and special-project records as needed.
- Communicate effectively and courteously by telephone and in person with patients, patient family members, staff, peers, physicians, executives, board members, legislators, community leaders, and other customers.
- Respond courteously and patiently to angry or distraught callers and visitors, solve problems as appropriate, or direct them to the appropriate resource.
- Obtain information from visitors and callers, direct them appropriately or take complete and accurate messages, and act on customer assistance requests.
- Answer phones, transfer calls, and perform service recovery where appropriate.
- Communicate effectively with all levels of staff and use the chain of command.
- Communicate supervisors' instructions or desires to various departments and individuals.
- Maintain an organized and orderly workspace.
- Order supplies, forms, and equipment and maintain stock according to guidelines.
- Complete requisitions and obtain necessary authorizations.
- Operate office equipment safely and accurately, obtain supplies, troubleshoot equipment, and call for maintenance for fax machines, copiers, printers, computers, and similar equipment.
- Serve as a resource person within the department and across the Sharp system.
- Manage department resources such as keys, signage, badges, phones, and parking permits according to guidelines and as assigned.
- Arrange for additional resources to cover vacations, leaves of absence, and variable workloads and provide supervision or direction as assigned.
- Coordinate office moves, space modifications, computer access, and other operational change management as assigned.
- Schedule meetings and related resources and confirm participants.
- Prepare agendas and attachments, attend meetings, and take minutes as directed.
- Coordinate the schedules of designated individuals using an appropriate computer application and ensure schedules are current and conflict-free.
- Schedule special functions and travel arrangements as directed, following organizational guidelines.
- A high school diploma or equivalent is preferred.
- Three years of secretarial experience is preferred.
- Advanced computer skills, including Microsoft 365 Office Suite and Microsoft Teams, are preferred.
Sharp HealthCare is a not-for-profit, integrated regional health care system serving the San Diego area. It operates four acute-care hospitals, three specialty hospitals, three affiliated medical groups, and a health plan, offering primary and specialty care, cancer treatment, cardiovascular care, orthopedic surgery, and women's health. Care is delivered through a network of hospitals, clinics, physicians, and a health plan to provide coordinated services and reinvest profits back into the community. By combining hospitals, physician groups, and an in-house health plan within a not-for-profit framework, it emphasizes community health and population well-being over standalone services.
Company Size
10,001+
Company Stage
N/A
Total Funding
N/A
Headquarters
null
Founded
1946
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See people who can refer or advise you
Simplify's Take
What believers are saying
- Sharp's Q3 2026 operating margin reached 2.3%, reversing last year's loss.
- Sharp Tri-City committed at least $100 million to modernization, expansion, and patient experience.
- Sharp's AI utilization-management program showcased June 2025 reduced administrative burden for case management.
What critics are saying
- Sharp cut 260 jobs August 12, 2026 after 315 layoffs in June 2025.
- Sharp faces a class-action privacy lawsuit over Abridge AI recordings filed January 2026.
- Sharp's labor pressure persists after the 2025 nurse strike and 2026 NLRB charge.
What makes Sharp Healthcare unique
- Sharp controls four hospitals, three specialty hospitals, medical groups, and a health plan.
- Sharp Tri-City Medical Center launched July 2026, extending integrated care across North County.
- Sharp Rees-Stealy Chula Vista opened January 2026 with 75,000 square feet and expanded specialties.
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Growth & Insights and Company News
6 month growth
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↑ 0%2 year growth
↑ 0%Sharp HealthCare cuts 260 employees. August 12, 2026 12:27 PM CDT Sharp HealthCare has laid off an estimated 260 staff members as it navigates financial challenges.
Sharp Memorial recognized for exceptional heart care. By The Health News Team | May 22, 2026 Sharp Memorial Hospital recently announced that it has earned Comprehensive Cardiac Center Certification from The Joint Commission. This prestigious designation recognizes the hospital as a leader in delivering advanced, coordinated heart care. The certification is reserved for hospitals that provide a full range of heart care services across every stage of care - from prevention and early intervention to complex procedures, recovery and long-term management. Fewer than a dozen hospitals in California - and just three dozen nationwide - have earned this designation. What this means for patients For patients, the recognition signifies access to comprehensive, seamless and evidence-based heart care. As a Comprehensive Cardiac Center, Sharp Memorial offers a team-based approach, where specialists work together to ensure patients, both in inpatient and outpatient settings, receive timely diagnosis, advanced treatment and continued support tailored to their condition. "This certification reflects how our teams guide patients through every stage of heart care, from the moment they enter our system through recovery and long-term management," says Grace Ullum, director of the heart, vascular and thoracic service lines at Sharp Memorial Hospital. "It's about delivering the right care, at the right time, with the patient always at the center." Sharp Memorial's cardiovascular program has long been known for its leadership and innovation - from historic milestones in open-heart surgery and heart transplantation to ongoing advances in interventional heart care and surgical technologies. This certification builds on that legacy while reflecting the hospital's ongoing commitment to quality, safety and compassionate, patient-centered care. Years in the making Achieving Comprehensive Cardiac Center certification reflects years of dedicated effort. Sharp Memorial began working toward certification in 2022, aligning clinical excellence, technology and care coordination to meet The Joint Commission's rigorous standards. As part of the review process, the hospital underwent a comprehensive evaluation of its ability to deliver advanced cardiac services, support prevention and disease management, and provide a seamless patient experience. "This recognition reflects the hard work and commitment of our entire team in providing excellent, patient-centered heart care," Ullum says. She notes that the certification is a testament to the collaboration among doctors, advanced practice providers, nurses and support staff who work together every day. "Our focus has always been on doing what's best for our patients," Ullum adds. "This certification validates that work and pushes us to keep raising the bar." A trusted destination for heart care With its new Comprehensive Cardiac Center designation, Sharp Memorial Hospital continues to serve as a trusted destination for patients with complex heart conditions. For patients and families, the recognition offers confidence in knowing that their care meets the highest national standards - close to home. Grace Ullum. Contributor Grace Ullum is the director of the heart, vascular and thoracic service lines at Sharp Memorial Hospital. Get the best of Sharp Health News in your inbox. Its weekly email brings you the latest health tips, recipes and stories.
Donate your vintage treasures for the Hospital Auxiliary's Summer Fair fundraiser. * May 14, 2026 Updated May 14, 2026 * 0 The Sharp Coronado Hospital Auxiliary is hosting its Summer Fair on Friday, June 5, from 9:00 a.m. - 2:00 p.m. at the hospital's Sandermann Auditorium at 265 Soledad Place. At last fall's Holiday Fair, Auxiliary Volunteer Mari Gilbert introduced her fun vintage items of family heirlooms and collectibles for sale. Gilbert assured the fundraising planners, "If it's old, somebody wants it!" Purchasing "Vintage" is a current trend to recycle items instead of discarding them in landfills. And to relive a time past. Clothing, handbags, china, toys, and games all play a part. At Gilbert's booth, look for 80's to today's fashion, including denim, leather jackets, designer items, rock and roll t-shirts, and jewelry for both men and women. If you are looking for a Father's Day gift, consider a military or nautical collectible, print, or antique. What are some of the more unusual things that will be available? Check out Hotel del Coronado memorabilia from the 1930s when Gilbert's grandmother actually lived there. Coronadonewsca need donations! Given their popularity, the Auxiliary is asking for residents to consider donating items that are taking up too much room at home or in their storage units! Do you have an 80's big shoulder pad jacket hanging in your closet? Your child's old lunch box with Roy Rogers or Star Wars characters can become someone's new treasure. An evening bag, costume jewelry, old Levi's, luggage from 1950, and nearly anything military or nautical will make a perfect donation for a great cause. They will be sold at the Fair, and 100% of the proceeds will benefit the hospital. No furniture or large items can be accepted due to space constraints. Contact Gloria Aberasturi at 619-402-0402 to arrange to donate your objects no later than May 22. Additional artists and vendors will be selling their wares, including many unique handmade items. A portion of their sales will be donated to the Auxiliary, the nonprofit organization that supports the hospital's programs and projects. Home decor, handmade newborn outfits, charcuterie boards, bottle carriers, housewares, cloth carry bags, handcrafted greeting cards, jewelry, homemade jams, and hostess gifts will be for sale. Specialty Accessories, a favorite vendor, will have a large selection of clothing for sale. Pouch Leather Bags is returning with many sizes and colors. Once again, Pampered Chef will be displaying their amazing range of cooking tools. The Auxiliary's Quilt and Afghan Committee will be selling lap quilts and other handmade textile creations. Approximately 80 items are made each year and then donated to clients at the Villa or in hospice care. The Holiday and Summer Fairs are the only times they are available for sale. 100% of their sale price is donated to the Auxiliary. After you shop, please enjoy the food of the delicious Nono Jose Argentinas food truck vendor. Don't miss their wonderful empanadas! Most of the funds raised at this event will be directed to the Auxiliary's pledge in support of the Primary Stroke Center, offering expert stroke care to its community. Additionally, the Auxiliary has begun supporting the Katy Green and Cathy McJannet Nursing Scholarship program. Through this program, current Sharp Coronado Hospital employees can apply for funding to advance their nursing careers. VOL. 116, NO. 19 - May 13, 2026
PMB, a healthcare real estate developer, has completed a 75,000-square-foot medical outpatient building for Sharp Rees-Stealy in Chula Vista, California. The three-storey facility consolidates services from two existing sites, offering expanded primary, urgent, specialty and rehabilitation care. Located at Chula Vista Center Mall on H Street, the building features imaging services, laboratory facilities, a pharmacy, and multiple specialty departments including cardiology, neurology and sports medicine. A 127,000-square-foot parking structure with 375 spaces connects to the medical centre via a second-floor pedestrian bridge. The project continues PMB's partnership with Sharp HealthCare dating back to the 1970s. HGW served as architect, with Pacific Building Group as general contractor. PMB has developed over 130 healthcare facilities totalling approximately 6.5 million square feet.
Sharp to preview new production printers at printing united expo.